Hybrid Administrative Manager: Contracts, Grants & Data

Pacific Health Group; San Diego (CA); Hybrid; USD 72,000 - 78,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Hybrid work environment

Job summary

Pacific Health Group is seeking an Administrative Manager in California to lead Administrative Assistant operations, contracting/grants/RFP administration, and data administration within our hospital-facing healthcare team. You will supervise administrative staff, develop workflows, ensure deadlines, and coordinate across departments to maintain accuracy and compliance in a fast-growing organization.

This hybrid role requires strong organizational leadership, attention to detail, and the ability

Qualifications

• Bachelor's degree in Business Administration, Healthcare Administration, Public Administration, or related field.
• 3–5 years of progressive administration, operations, contracting, data administration, or related field experience.
• Previous supervisory or management experience preferred.
• Experience coordinating contracts, grants, RFPs, RFQs, or similar processes preferred.
• Healthcare, managed care, behavioral health, community health, or similar industry experience preferred.

Responsibilities

• Provide direct supervision and leadership to assigned Administrative Assistant personnel and set clear responsibilities, priorities, deadlines, workflows, and performance expectations.
• Oversee administrative processes related to contracts, grants, RFPs/RFQs, and maintain centralized tracking of deadlines and deliverables.
• Supervise Data Administration personnel and establish accuracy and timeliness requirements for data and reporting.
• Develop and implement Standard Operating Procedures (SOPs) and standardized processes across Administrative functions to improve efficiency and accountability.
• Coordinate with other departments to obtain required information and manage cross-department dependencies.
• Identify risks, escalate issues, and develop corrective workflows to resolve barriers.

Skills

Supervisory experience

Administrative leadership

Contracting & grants

Data administration

Project coordination

Microsoft Office

Google Workspace

Education

Bachelor's degree in Business Administration or related

Tools

CRM systems

Proposal software

Microsoft Excel

Google Workspace

Job description

Pacific Health Group is seeking an Administrative Manager in California to lead Administrative Assistant operations, contracting/grants/RFP administration, and data administration within our hospital-facing healthcare team. You will supervise administrative staff, develop workflows, ensure deadlines, and coordinate across departments to maintain accuracy and compliance in a fast-growing organization.

This hybrid role requires strong organizational leadership, attention to detail, and the ability