Executive Assistant: Global Calendar & Travel (Hybrid NYC)

thoughtworksreferral; New York (NY); Hybrid; USD 92.000 - 113.000; Vollzeit

Zusammenfassung

Thoughtworks is seeking an Executive/Administrative Assistant in New York, NY to support executives and teams in a dynamic, fast-paced environment. This role requires proactive calendar management, travel planning, expense handling, and cross‑regional coordination within a hybrid work model.

You will collaborate with colleagues across time zones, maintain confidentiality, and ensure smooth daily operations through strong English communication and organizational skills.

Qualifikationen

• Exceptional written and verbal communication in English.
• Proficiency with office software and productivity tools.
• Excellent organizational and time management skills.
• Discretion and ability to handle confidential information.
• Ability to prioritize multiple agendas independently.

Aufgaben

• Manage calendar, schedule meetings, and travel for multiple stakeholders.
• Coordinate meetings, take notes, and distribute action items.
• Arrange travel and manage travel budgets and documentation.
• Process expense reports and monitor budgets.
• Coordinate across time zones and support distributed teams.
• Support colleagues in different regions with asynchronous communication and clear expectations.

Kenntnisse

English communication

Office software

Time management

Discretion

Task prioritization

Jobbeschreibung

Thoughtworks is seeking an Executive/Administrative Assistant in New York, NY to support executives and teams in a dynamic, fast-paced environment. This role requires proactive calendar management, travel planning, expense handling, and cross‑regional coordination within a hybrid work model.

You will collaborate with colleagues across time zones, maintain confidentiality, and ensure smooth daily operations through strong English communication and organizational skills.