Hybrid Administrative Assistant for Environmental Projects

Jacobs Solutions Inc.; Loveland (CO); Hybrid; USD 43,000 - 60,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid time off

Holidays

Stock purchase program

Job summary

Jacobs Solutions Inc. in Loveland, Colorado seeks an organized Administrative Assistant to support project teams and environmental professionals. The role blends office-based tasks with flexible travel logistics for environmental projects, assisting with invoicing, onboarding, and document control.

You will support project managers, engineers, and field personnel, coordinating meetings, preparing materials, and maintaining files, ensuring compliance with Jacobs safety and quality standards.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 3+ years of administrative, office coordination or project support experience.
• Strong written and verbal communication, and attention to detail.
• Experience supporting project teams, engineers or environmental professionals is a plus.

Responsibilities

• Provide administrative support to project managers, engineers, scientists, and field staff.
• Coordinate meetings, agendas, materials and action items.
• Maintain project files, documents and control systems.
• Prepare reports, presentations, work plans and client deliverables.
• Support invoicing, expense tracking, purchase orders and financial docs.
• Coordinate travel, training schedules and visitor access.
• Assist with onboarding of new employees and subcontractors.
• Manage office vendors, supplies, equipment and facility needs.

Skills

MS Office suite

Meeting coordination

Communication skills

Organization

Travel logistics

Confidentiality

Education

High school diploma

Associate degree preferred

Tools

SharePoint

Document management systems

Project collaboration tools

Job description

Jacobs Solutions Inc. in Loveland, Colorado seeks an organized Administrative Assistant to support project teams and environmental professionals. The role blends office-based tasks with flexible travel logistics for environmental projects, assisting with invoicing, onboarding, and document control.

You will support project managers, engineers, and field personnel, coordinating meetings, preparing materials, and maintaining files, ensuring compliance with Jacobs safety and quality standards.