Administrative Assistant

Jacobs; Pittsburgh (Allegheny County); On-site; USD 51,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Basic life insurance

401(k) plan

Paid time off

Holiday leave

Caregiver leave

Stock purchase plan

Job summary

Jacobs is seeking an Administrative Assistant to join our Moon Township, PA team. You will support construction engineers, designers, and managers by providing a wide range of administrative and support services to help meet client objectives.

You’ll schedule meetings, take notes, manage emails and tasks, plan events, and prepare communications. The role requires strong organization, teamwork, and the ability to lift 25 pounds as needed.

Qualifications

• High school diploma or GED and at least five years of administrative assistant experience.
• Ability to thrive in a fast-paced, dynamic environment.
• Proficiency with Microsoft Office applications (Outlook, Word, Teams, Excel) and Concur or other expense-reporting software.
• Digital organizational skills to manage large volumes of email, tasks, and workflows.
• Self-management, attention to detail, and initiative.

Responsibilities

• Schedule and support meetings with multiple attendees.
• Take and format notes and distribute.
• Plan large and small events and coordinate logistics.
• Create newsletters and other communications.
• Interface with coworkers remotely and in person.
• Manage data and support a team of engineers and managers.

Skills

Administrative experience

Microsoft Office proficiency

Strong organizational skills

Communication skills

Team collaboration

Ability to lift 25 pounds

Education

High school diploma or GED

Tools

Concur

SharePoint

OneNote

PowerPoint

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

As an Administrative Assistant, you'll join our collaborative team in Pittsburgh, PA, supporting construction engineers, designers, and managers as they design challenging, advanced facility megaprojects. Along with your team members, you'll provide a wide variety of administrative and support services to help us meet our clients' objectives.

You're ready to take your solid administrative skills to the next level. You'll schedule and support meetings with multiple attendees, take and format notes, order and deliver meals to meeting rooms, plan large and small events, create newsletters and other communications, interface with coworkers remotely and in person, manage data, and pitch in wherever needed. You're ready to provide vital assistance to a team of great people tackling highly complex problems for challenging clients.

Strong organizational skills and the ability to communicate with staff at all levels are essential to success. Work will be performed in the Jacobs office in Moon Township, PA.

Here’s What You’ll Need

• High school diploma or GED and at least five years of administrative assistant experience
• Ability to thrive in a fast-paced, dynamic environment
• Aptitude for learning new software and processes quickly
• Proficiency with Microsoft Office applications, including Outlook, Word, Teams, and Excel, as well as Concur or other expense-reporting software
• Digital organizational skills to manage large volumes of email, tasks, and workflows
• Self-management skills, attention to detail, and initiative
• Comfort taking direction from multiple people and working well within a team
• Ability to lift 25 pounds

Here’s what you'll need

Ideally, You’ll Also Have

• Experience working in a large or global enterprise
• Knowledge of Microsoft SharePoint, OneNote, and PowerPoint
• A passion for helping people
• At least one year of experience in engineering or construction administration

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision and basic life insurance, 401(k) plan, paid time off (allocated plans start date 17 days per calendar year), seven paid holidays, and caregiver leave and the ability to purchase company stock at a discount as well as legally mandated benefits.

The base salary range for this position is $51,400.00 to $89,900.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on October 12, 2026. This position will be open for at least 3 days.

Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role.

Your application experience is important to us, and we're keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.