Environmental Projects Admin Pro — Hybrid Support

Jacobs; Loveland (CO); Hybrid; USD 29,000 - 40,000; Full time

Benefits offered by this job

Health, dental, vision insurance

401(k) plan

Paid time off

Seven paid holidays

Stock purchase program

Caregiver leave

Job summary

Jacobs is seeking an Administrative Assistant in Loveland, Colorado to support project teams and environmental professionals. The role includes scheduling, document management, invoicing support, travel logistics, onboarding, and general office operations in a hybrid work setting.

You will assist engineers, scientists, and field personnel on environmental investigation and restoration projects while maintaining calendars and coordinating client and team meetings.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 3+ years of administrative or project-support experience.
• Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint) and Teams.
• Experience coordinating meetings, calendars, travel, and office logistics.
• Strong written and verbal communication skills.
• Attention to detail and ability to manage multiple priorities.

Responsibilities

• Provide administrative support to project teams and staff.
• Coordinate meetings, prepare agendas, and document actions.
• Maintain project files and document-control systems.
• Prepare reports, presentations, and client deliverables.
• Support invoicing, expense tracking, and purchase orders.
• Coordinate travel arrangements and onboarding activities.
• Assist with office vendors, supplies, and facilities needs.
• Support proposal preparation and organizational charts.

Skills

MS Office

Meeting coordination

Written & verbal communication

Organizational skills

Multitasking

Confidentiality

Driver's license

Education

High school diploma

Associate degree preferred

Tools

SharePoint

Document-management systems

Job description

Jacobs is seeking an Administrative Assistant in Loveland, Colorado to support project teams and environmental professionals. The role includes scheduling, document management, invoicing support, travel logistics, onboarding, and general office operations in a hybrid work setting.

You will assist engineers, scientists, and field personnel on environmental investigation and restoration projects while maintaining calendars and coordinating client and team meetings.