Engineering Projects Administrative Associate

Jacobs; Pittsburgh (Allegheny County); On-site; USD 51,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Basic life insurance

401(k) plan

Paid time off

Holiday leave

Caregiver leave

Stock purchase plan

Job summary

Jacobs is seeking an Administrative Assistant to join our Moon Township, PA team. You will support construction engineers, designers, and managers by providing a wide range of administrative and support services to help meet client objectives.

You’ll schedule meetings, take notes, manage emails and tasks, plan events, and prepare communications. The role requires strong organization, teamwork, and the ability to lift 25 pounds as needed.

Qualifications

• High school diploma or GED and at least five years of administrative assistant experience.
• Ability to thrive in a fast-paced, dynamic environment.
• Proficiency with Microsoft Office applications (Outlook, Word, Teams, Excel) and Concur or other expense-reporting software.
• Digital organizational skills to manage large volumes of email, tasks, and workflows.
• Self-management, attention to detail, and initiative.

Responsibilities

• Schedule and support meetings with multiple attendees.
• Take and format notes and distribute.
• Plan large and small events and coordinate logistics.
• Create newsletters and other communications.
• Interface with coworkers remotely and in person.
• Manage data and support a team of engineers and managers.

Skills

Administrative experience

Microsoft Office proficiency

Strong organizational skills

Communication skills

Team collaboration

Ability to lift 25 pounds

Education

High school diploma or GED

Tools

Concur

SharePoint

OneNote

PowerPoint

Job description

Jacobs is seeking an Administrative Assistant to join our Moon Township, PA team. You will support construction engineers, designers, and managers by providing a wide range of administrative and support services to help meet client objectives.

You’ll schedule meetings, take notes, manage emails and tasks, plan events, and prepare communications. The role requires strong organization, teamwork, and the ability to lift 25 pounds as needed.