Administrative Assistant - Environmental Program Support

Jacobs; Loveland (CO); Hybrid; USD 29,000 - 40,000; Full time

Benefits offered by this job

Health, dental, vision insurance

401(k) plan

Paid time off

Seven paid holidays

Stock purchase program

Caregiver leave

Job summary

Jacobs is seeking an Administrative Assistant in Loveland, Colorado to support project teams and environmental professionals. The role includes scheduling, document management, invoicing support, travel logistics, onboarding, and general office operations in a hybrid work setting.

You will assist engineers, scientists, and field personnel on environmental investigation and restoration projects while maintaining calendars and coordinating client and team meetings.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 3+ years of administrative or project-support experience.
• Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint) and Teams.
• Experience coordinating meetings, calendars, travel, and office logistics.
• Strong written and verbal communication skills.
• Attention to detail and ability to manage multiple priorities.

Responsibilities

• Provide administrative support to project teams and staff.
• Coordinate meetings, prepare agendas, and document actions.
• Maintain project files and document-control systems.
• Prepare reports, presentations, and client deliverables.
• Support invoicing, expense tracking, and purchase orders.
• Coordinate travel arrangements and onboarding activities.
• Assist with office vendors, supplies, and facilities needs.
• Support proposal preparation and organizational charts.

Skills

MS Office

Meeting coordination

Written & verbal communication

Organizational skills

Multitasking

Confidentiality

Driver's license

Education

High school diploma

Associate degree preferred

Tools

SharePoint

Document-management systems

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

At Jacobs, we're focused on solving today's environmental challenges by delivering innovative and sustainable solutions for our clients and communities. We are seeking a highly organized and proactive Administrative Assistant to support project teams and environmental professionals in our Loveland, Colorado office.

Based in Loveland, Colorado, you'll provide administrative, coordination, and document-management support to project managers, engineers, scientists, and field personnel supporting environmental investigation, remediation, compliance, and restoration projects. You will serve as a key resource for scheduling, meeting coordination, invoicing support, travel logistics, document control, onboarding assistance, and general office operations.

At Jacobs, we're partnering across the globe to create the best project outcomes by maximizing the design, digital technology, and support capabilities of our Global Integrated Delivery teams. By joining Jacobs, you'll work alongside experienced professionals while helping support a high-performing environmental practice serving a variety of public- and private-sector clients.

This is a hybrid position based in Loveland, Colorado, combining office-based support with flexibility to support business needs.

Key Responsibilities

• Provide administrative support to project managers, program managers, engineers, scientists, and field staff.
• Coordinate meetings, prepare agendas, distribute meeting materials, and document action items.
• Maintain project files, records, correspondence, and document-control systems.
• Assist with preparation, formatting, and distribution of reports, presentations, work plans, and client deliverables.
• Support project invoicing, expense tracking, purchase orders, and financial documentation.
• Prepare expense reports for staff intermittently
• Coordinate travel arrangements, training schedules, visitor access, and logistics for project personnel.
• Assist with onboarding activities for new employees and subcontractors.
• Serve as a point of contact for office vendors, supplies, equipment, and facility-related needs.
• Support proposal preparation, resume updates, organization charts, and other business-development materials.
• Maintain calendars and assist with scheduling client, team, and regulatory meetings.
• Track action items, deadlines, and recurring program deliverables.
• Provide data-entry, filing, records-management, and general office support.
• Promote a positive office culture and support Jacobs safety, quality, and compliance requirements.

Here's what you'll need

• High school diploma or equivalent required; associate degree or related administrative training preferred.
• 3+ years of administrative, office coordination, project support, or executive assistant experience.
• Strong proficiency with Microsoft Office applications including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience coordinating meetings, calendars, travel, and office logistics.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience supporting project teams, engineering, environmental, construction, or professional-services organizations preferred.
• Ability to maintain confidentiality and exercise sound judgment.
• Valid driver's license and ability to support occasional local office needs.

Ideally, You'll Also Have

• Experience supporting environmental, engineering, energy, or industrial projects.
• Knowledge of project documentation, invoicing systems, and financial tracking processes.
• Experience with SharePoint, document-management systems, and project collaboration tools.
• Familiarity with proposal preparation and client-facing deliverables.
• Experience supporting large programs or multi-discipline project teams.
• Understanding of Jacobs systems, processes, and business operations.
• Strong customer-service orientation and relationship-building skills.
• Ability to anticipate team needs and work independently with minimal supervision

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision and basic life insurance, 401(k) plan, paid time off (allocated plans start date 17 days per calendar year), seven paid holidays, and caregiver leave and the ability to purchase company stock at a discount as well as legally mandated benefits.

The base salary range for this position is $42,600.00 to $60,000.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on October 22, 2026. This position will be open for at least 3 days.

We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.