Administrative Assistant for Engineering Megaprojects

Jacobs Solutions Inc.; Tempe (AZ); On-site; USD 51,000 - 90,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid time off

Stock purchase plan

Job summary

Jacobs in Phoenix, AZ is seeking an Administrative Assistant to support construction engineers, designers, and managers on advanced megaprojects. You’ll handle meetings, note-taking, meal orders, event planning, and internal communications, while aiding data management and remote/in-person collaboration.

The role requires a high school diploma or GED and at least five years of admin experience, strong Microsoft Office skills (Outlook, Word, Teams, Excel) and familiarity with Concur.

Qualifications

• High school diploma or GED and at least five years of administrative assistant experience.
• Proficiency with Microsoft Office applications, including Outlook, Word, Teams, and Excel, as well as Concur or other expense-reporting software
• Digital organizational skills to manage large volumes of email, tasks, and workflowsSelf-management skills, attention to detail, and initiative
• Comfort taking direction from multiple people and working well within a team
• Experience working in a large or global enterprise
• Knowledge of Microsoft SharePoint, OneNote, and PowerPoint
• At least one year of experience in engineering or construction administration

Responsibilities

• Schedule and support meetings with multiple attendees.
• Take and format notes and distribute meeting minutes.
• Order and deliver meals to meeting rooms.
• Plan and organize large and small events.
• Create newsletters and other communications.
• Interface with coworkers remotely and in person.
• Manage data and assist with various administrative tasks.
• Support a team of engineers, designers, and managers on megaprojects.

Skills

Administrative experience

Digital organizational skills

Self-management

Team collaboration

Education

High school diploma or GED

Tools

Outlook

Word

Teams

Excel

Concur

Job description

Jacobs in Phoenix, AZ is seeking an Administrative Assistant to support construction engineers, designers, and managers on advanced megaprojects. You’ll handle meetings, note-taking, meal orders, event planning, and internal communications, while aiding data management and remote/in-person collaboration.

The role requires a high school diploma or GED and at least five years of admin experience, strong Microsoft Office skills (Outlook, Word, Teams, Excel) and familiarity with Concur.