Office Administrator

Madison Area Technical College; Madison (WI); On-site; USD 59,000 - 73,000; Full time

Benefits offered by this job

Vacation & Holidays

Health/Dental/Vision/Life Insurance

Wisconsin Retirement System

Job summary

Madison Area Technical College is seeking an exceptional Office Administrator to provide high-level administrative and operational support to the Institutional Policy and Strategy Unit.

Reporting to and working closely with the Executive Vice President (EVP) for Policy and Strategy, this position plays an important role in supporting the effective and efficient operations of the unit and ensuring that priorities and initiatives are carried forward with accuracy, discretion, and sound judgment.

Qualifications

• Bachelor’s Degree required; Associate’s Degree may be considered with equivalent additional work experience.
• Three or more years of relevant, professional administrative experience, preferably supporting senior leadership or comparable high-level roles.

Responsibilities

• Plans and coordinates purchasing, travel and financial transactions and long-term administrative services including monitoring budgets and resolving discrepancies and ensuring compliance with institutional policies to support operational continuity.
• Prepares reports, presentations, forms, spreadsheets, and other documents using Microsoft 365 applications, including SharePoint, Teams, Word, Excel, PowerPoint, and various AI tools.
• Supports planning and coordination of meetings, events and communications to enhance engagement, ensure accuracy of documentation, support tracking projects and align with cross-departmental initiatives.
• Provides project and operational support across multiple areas including grants, contracts, reporting and budget planning to improve efficiency and meet institutional goals.
• Exercises independent judgment in resolving complex operational issues, improving processes and supporting day-to-day departmental functions to ensure effective service delivery in a fast-paced environment.
• Contributes to an inclusive, equitable and supportive environment where everyone at the institution feels valued, respected and empowered to reach their full potential.

Skills

Administrative procedures

Records management

Budget monitoring

Scheduling systems

Academic processes

Institutional policies

Administrative software

Databases

Reporting tools

Independent judgment

Confidential information handling

Interpersonal communication

Education

Bachelor’s Degree

Associate’s Degree + equivalent experience

Tools

Microsoft 365

SharePoint

Teams

Word

Excel

PowerPoint

AI tools

Job description

Job Posting Date: September 8, 2026 Application Deadline: Salary Information: $58,718 - $73,398 For current employees, pay may not be restricted to the posted range and will be set in accordance with the Madison College Compensation Manual guidelines for internal salary placement. Department: EVP Institutional Policy and Strategy

Job Description: Madison College is seeking an exceptional Office Administrator to provide high-level administrative and operational support to the Institutional Policy and Strategy Unit. Reporting to and working closely with the Executive Vice President (EVP) for Policy and Strategy, this position plays an important role in supporting the effective and efficient operations of the unit and ensuring that priorities and initiatives are carried forward with accuracy, discretion, and sound judgment.

The EVP for Policy and Strategy supports the college president’s priorities, ensuring alignment across the college and advancing the institution’s mission through vision and strategy development and implementation. The unit encompasses Institutional Effectiveness; the School for Professional and Continuing Education; operations and administration for four rural/semi-rural branch campuses; government and community relations; and workforce development.

Success in this role requires sound judgment, strong organizational skills, the ability to manage complex processes, and the ability to build and maintain effective relationships with internal and external stakeholders. The ideal candidate will be highly organized, proactive, adaptable, and comfortable working independently while supporting priorities that span multiple areas of the college.

Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the world, tackle challenges, and develop innovative solutions. Come be part of our great team! This is a full-time, exempt, in-person position. The typical work schedule is Monday through Friday, with hours generally scheduled within the 8:00 a.m. to 6:00 p.m. timeframe. Occasional flexibility outside of the typical work schedule may be required, including rare weekend commitments.

Madison College offers an excellent benefits package including vacation, holidays, health/vision/dental/life insurance options and participation in the Wisconsin Retirement System (WRS).

Accountabilities

• Plans and coordinates purchasing, travel and financial transactions and long-term administrative services including monitoring budgets, and resolving discrepancies and ensuring compliance with institutional policies to support operational continuity.
• Prepares reports, presentations, forms, spreadsheets, and other documents using Microsoft 365 applications, including SharePoint, Teams, Word, Excel, PowerPoint, and various AI tools.
• Supports planning and coordination of meetings, events and communications to enhance engagement, ensure accuracy of documentation, support with tracking projects and align with cross-departmental initiatives.
• Provides project and operational support across multiple areas including grants, contracts, reporting and budget planning to improve efficiency and meet institutional goals.
• Exercises independent judgment in resolving complex operational issues, improving processes and supporting day-to-day departmental functions to ensure effective service delivery in a fast-paced environment.
• Contributes to an inclusive, equitable and supportive environment where everyone at the institution feels valued, respected and empowered to reach their full potential.

Knowledge, Skills & Abilities

• Knowledge of administrative procedures, records management practices and budget monitoring.
• Knowledge of scheduling systems, academic processes and institutional policies.
• Skill in using administrative software, databases and reporting tools.
• Ability to interpret and apply complex procedures, policies and guidelines across administrative and academic functions.
• Ability to manage multiple processes, meet deadlines and maintain accuracy in a fast-paced environment.
• Ability to exercise independent judgment and problem-solving.
• Ability to handle confidential and sensitive information with discretion and professionalism.
• Must possess excellent interpersonal and communication skills.

Minimum Requirements

• Education: Bachelor’s Degree required. An Associate’s Degree may be considered with equivalent additional work experience.
• Experience: Three or more years of relevant, professional administrative experience, preferably supporting senior leadership or comparable high-level roles.

Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities.

Madison College offers degrees, diplomas, apprenticeships and certificates in Architecture & Engineering; Arts, Design & Humanities; Business; Construction, Manufacturing & Maintenance; Culinary, Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law, Protective & Human Services; Science, Math & Natural Resources; and Transportation.

Admissions criteria vary by program and are available by calling our Enrollment Office at [phone] or [phone] Ext. 6210.

The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the college’s nondiscrimination policies: Lisa Muchka, Director, Civil Rights and Compliance, 1701 Wright Street, Madison, WI 53704 [phone]

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As part of the application process, finalists will undergo a background check including criminal history, educational verification, and references. Criminal history will not automatically disqualify you from employment. All cases are considered on an individual basis, and the offense will be compared to the position for which you are applying.

If you are experiencing application issues, please contact us at the Talent Acquisition email [e-mail] or HR hotline [phone]. To ensure that emails from us regarding your application do not go to your spam folder, please add the @madisoncollege.edu domain as a safe sender in your email.