Hybrid Administrative Assistant for BD & Sales Ops

Pharmaron Beijing Co. Ltd.; Waltham (MA); Hybrid; USD 40,000 - 43,000; Full time

Benefits offered by this job

Medical insurance

401(k) plan

Paid time off

Hybrid work arrangement

Professional development

Job summary

Pharmaron is hiring an Administrative Assistant in Waltham, MA, operating in a hybrid model (3 days in office, 2 days remote). The role focuses on supporting Business Development and Sales Administration with strong organizational and communication skills.

The position offers an hourly range of $28.85 to $31.25, reflecting a busy, multi-priority environment. Join a global CRO/CDMO with a history of large-scale discovery and manufacturing projects.

Qualifications

• 2-4 years of administrative experience, preferably supporting sales, business development, or contract administration.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.

Responsibilities

• Coordinate client contract signatures, tracking, and document management using DocuSign, email, and Salesforce.
• Support Business Development with client orders, quotations, follow-up activities, and data quality initiatives.
• Coordinate client lunches, onboarding, expense reports, and corporate credit card reconciliation.
• Manage office supplies, shipping requests, and company events.
• Prepare and distribute weekly employee anniversary communications.
• Respond professionally to client inquiries and route requests as needed.
• Maintain organized digital and physical files, reports, and documentation.
• Provide general administrative support and assist with special projects.

Skills

Administrative support

Multitasking

Communication

Independent worker

Tools

Salesforce

Microsoft Office

Job description

Pharmaron is hiring an Administrative Assistant in Waltham, MA, operating in a hybrid model (3 days in office, 2 days remote). The role focuses on supporting Business Development and Sales Administration with strong organizational and communication skills.

The position offers an hourly range of $28.85 to $31.25, reflecting a busy, multi-priority environment. Join a global CRO/CDMO with a history of large-scale discovery and manufacturing projects.