Senior Administrative Assistant II — Hybrid Oncology Admin

Novartis; Cambridge (MA); Hybrid; USD 70,000 - 130,000; Full time

Job summary

Novartis is seeking a Senior Administrative Assistant II for Cambridge, MA, operating in a hybrid model. The role supports US-based TCO-LT leadership, with opportunities to handle calendar management, travel, meeting planning, and cross-functional collaboration in a pharmaceutical environment.

Ideal candidate will be highly organized, self-directed and discreet, with excellent English communication and strong proficiency in Microsoft Office and SharePoint.

Qualifications

• 3+ years of experience in administrative work
• Associate or bachelor’s degree or equivalent experience
• Excellent communication skills including strong written English
• Proficiency with Word, Outlook, Excel, PowerPoint, and SharePoint; MS Teams a plus
• Strong organizational and time-management skills

Responsibilities

• Under minimal supervision support US-based TCO-LT members and leaders with calendar management, travel, meeting prep, expense reporting and other administrative tasks
• Assist with onboarding and offboarding of employees within the team
• Coordinate internal and external meetings, videos, and conference calls (e.g. Town Halls, CPLs, PPM meetings)
• Provide business partnering for leadership in support of workstreams and initiatives
• Manage SCRB meeting logistics, agenda minutes and action items
• Organize visits from ex-US members, guest speakers, and consultants, and patient engagement events

Skills

Administrative experience

Calendar management

Communication skills

Microsoft Office

SharePoint

Education

Associate or bachelor's degree or equivalent experience

Tools

Word

Outlook

Excel

PowerPoint

SharePoint

MS Teams

Job description

Novartis is seeking a Senior Administrative Assistant II for Cambridge, MA, operating in a hybrid model. The role supports US-based TCO-LT leadership, with opportunities to handle calendar management, travel, meeting planning, and cross-functional collaboration in a pharmaceutical environment.

Ideal candidate will be highly organized, self-directed and discreet, with excellent English communication and strong proficiency in Microsoft Office and SharePoint.