Executive Assistant

Becton Dickinson NA; Washington (District of Columbia); On-site; USD 41,000 - 63,000; Full time

Job summary

BD (Becton, Dickinson and Company) in Washington, DC is seeking an experienced Executive/Administrative Assistant to support the Senior Vice President, Public Affairs and a global Public Affairs team. This role handles calendar management, complex travel arrangements, reports, and confidential correspondence, requiring discretion and a proactive, collaborative approach.

Responsibilities include coordinating meetings with government officials, organizing events, and ensuring seamless office

Qualifications

• Minimum of a High School Diploma with formal training or equivalent work experience.
• At least 7+ years' experience as an Assistant supporting senior leaders.
• Proficient with Microsoft Office applications (Outlook, Word, Excel and PowerPoint).
• Confidentiality is a must - this role will have access to highly confidential data (both financial, organizational, and personal).
• Excellent calendar/meeting management. Experience scheduling domestic and international business travel and accommodations, preparing, reconciling, and maintaining expense reports.

Responsibilities

• Performs administrative duties for BD's global Public Affairs team and the Senior Vice President, Public Affairs.
• Manages the operations of BD's Washington, DC office and handles needs and concerns within the department.
• Coordinates/organizes meetings including meetings with government officials, visits from executive leadership and events at BD's Washington, DC office.
• Maintains the calendar of the Senior Vice President, Public Affairs and the Public Affairs team; schedules meetings and notifies attendees.
• Coordinates travel plans for Senior Vice President, Public Affairs and staff, including international travel and visa applications.
• Manages/process expense reports for the Senior Vice President, Public Affairs.
• Maintains files and confidential correspondence; handles data retention and destruction.
• Performs all administrative duties including emails, letters, and other materials.
• Maintains PC skills; coordinates orientation for new hires.
• Handles ad hoc requests and note-taking in meetings.

Skills

Calendar management

Confidentiality

Multitasking

Professional image

Teamwork

Education

High school diploma

College degree

Tools

SAP

Workday

Concur

Job description

3 DAYS AGO Full Time

We are the people who give possibilities purpose

BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it's no small feat. It takes the imagination and passion of all of us-from design and engineering to the manufacturing and marketing of our billions of MedTech products per year-to look at the impossible and find transformative solutions that turn dreams into possibilities.

Job Description

Primary Responsibilities:

• Performs administrative duties for BD's global Public Affairs team and the Senior Vice President, Public Affairs.

• Manages the operations of BD's Washington, DC office and responsible for handling needs and concerns that may arise within the department such as computer related issues, corporate cards, maintains office supplies, etc.

• Coordinates/organizes various meetings including meetings with government officials, visits from executive leadership and any other events held at BD's Washington, DC office.

• Maintains the calendar of the Senior Vice President, Public Affairs and the Public Affairs team. Uses good judgment in scheduling all meetings and other pertinent calendar events. Sends out appropriate notification/documentation to attendees.

• Exercises independent judgment in the establishment of priorities. Must be able to work independently. Maintains a high degree of confidentiality in dealing with all correspondence, reporting, presentations, Public Affairs related materials, etc. Works closely with Central, Regional and Business Unit teams.

• Coordinates travel plans for Senior Vice President, Public Affairs and Public Affairs staff. Also makes arrangements for international travel including visa applications and any other information needed when traveling abroad (i.e. medical information). Prepares itineraries for travel and gathers pertinent information for the trip.

• Manages/process expense reports for the Senior Vice President, Public Affairs.

• Maintains all files and other pertinent correspondence to be retained . Exercises good judgment in the retention, routing and destruction of data.

• Performs all administrative duties including emails, letters, and other necessary materials.

• Maintains personal computer skill levels with current technology used at BD.

• Coordinates orientation schedule, office or cube location, computer/phone set-up for new hires.

• Other ad hoc support requests as necessary including (but not limited to): requests for gathering or consolidating data, occasional note- taker in meetings.

Requirements:

• Minimum of a High School Diploma with formal training or equivalent work experience required .

• At least 7-seven plus years' experience as an Assistant supporting senior leaders

• A high-level proficiency with Microsoft office applications (Outlook, Word, Excel and PowerPoint) required .

• Confidentiality is a must - this role will have access to highly confidential data (both financial, organizational, and personal) and this individual must be trusted to maintain confidentiality of this information at all times .

• Excellent calendar/meeting management. Experience scheduling domestic and international business travel and accommodations (including passports, visas, etc.), preparing, reconciling, and maintaining expense reports.

• Must be able to project and present a professional image of the Public Affairs function both internally and externally to BD.

• Be someone who fosters a positive team atmosphere with a willingness to cooperate with other members of the admin team when required .

• Be flexible to ad hoc requests for support even if it's not listed above for the good of the function and the business.

• Be able to handle many parallel tasks at once.

Preferred Qualifications:

• College degree

• Executive Assistant experience with a global organization

• Proficient with SAP and/or Workday and Concur

At BD, we prioritize on-site collaboration because we believe it fosters creativity, innovation, and effective problem-solving, which are essential in the fast-paced healthcare industry. For most roles, we require a minimum of 4 days of in-office presence per week to maintain our culture of excellence and ensure smooth operations, while also recognizing the importance of flexibility and work-life balance. Remote or field-based positions will have different workplace arrangements which will be indicated in the job posting.

For certain roles at BD, employment is contingent upon the Company's receipt of sufficient proof that you are fully vaccinated against COVID-19. In some locations, testing for COVID-19 may be available and/or required. Consistent with BD's Workplace Accommodations Policy, requests for accommodation will be considered pursuant to applicable law.

Why Join Us?

To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us reinvent the future of healthcare. At BD, you'll discover a culture in which you can learn, grow and thrive.

We believe that when people connect in person, we learn faster, collaborate more deeply, and build a stronger culture. Join us and enjoy a culture where face-to-face collaboration supports your learning, your progress, and your success.

To learn more about BD visit https://bd.com/careers .

Becton, Dickinson, and Company is an Equal Opportunity Employer. We evaluate applicants without regard to race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, and other legally protected characteristics.

Primary Work Location

USA DC - Washington, DC

At BD, we reward, support and develop our associates through our comprehensive Total Rewards program. We are committed to attracting and retaining high quality talent by providing reward and recognition opportunities that promote a performance-based culture, as well as a competitive package of compensation and benefits programs. You can learn more on our career site under " Our Commitment to You .".

Our salary or hourly rate ranges reward associates fairly and competitively. We regularly review these ranges and factors, such as location, contribute to the range displayed.

Our pay is based on the role and the necessary skills and education to perform it successfully. The salary or hourly rate offered is determined by the role's specific requirements, including any applicable step rate pay system at the work location. Salary or hourly pay ranges are influenced by labor laws and Collective Bargaining Agreement (CBA) requirements applicable to the work location which may also affect the workplace arrangement of the role.

Salary Range Information

$29.70 - $47.50 USD Hourly Location/Region: Washington, District of Columbia