Senior Admin Assistant

The University of South Dakota Knudson School of Law; Vermillion (SD); On-site; USD 22,000 - 31,000; Full time

Job summary

The University of South Dakota Knudson School of Law seeks a people-oriented, self-motivated administrative professional to provide skilled secretarial support to the Departments of English and Modern Languages & Linguistics. This is a 12-month, full-time position with state employee benefits.

The salary is advertised at $19.65–$19.95 per hour, with hours 8-5, and responsibilities include assisting visitors, routing inquiries, scheduling, budgeting, payroll processing, and supervising student

Qualifications

• Modern office and secretarial practices.
• Microsoft Word and Excel for word processing, spreadsheets, and databases.
• Business English including grammar, spelling, and punctuation.
• Filing systems knowledge.
• Knowledge of accounting, budgeting, and payroll procedures.
• Familiarity with higher-education work environment and applications used is preferred.

Responsibilities

• Assist visitors; answer general questions and route inquiries.
• Instruct others on procedures and processes; schedule appointments, meetings, and events.
• Provide basic budgeting and accounting; monitor course sections; supervise student workers.
• Process travel and expense reimbursements; oversee payroll paperwork and payroll processes.
• Perform a variety of other senior-secretarial support tasks as assigned.

Skills

Communication in English

Multitasking

Interpersonal skills

Independent with supervision

Tools

Microsoft Word

Microsoft Excel

Databases

Filing systems

Job description

The Departments of English and Modern Languages & Linguistics are seeking a people-oriented and self-motivated person to provide skilled secretarial support to these two departments, including maintaining student, faculty, accounting, and informative records.

This is a 12-month, full-time position with state employee benefits.

Job Responsibilities

Assist visitors; answer general questions and route inquiries; instruct others on procedures and processes; schedule appointments, meetings, and events; provide basic budgeting and accounting; monitor course sections; supervise student workers; process requests and reimbursements for travel and expenses; oversee payroll and process payroll paperwork, and perform a variety of other senior-secretarial support functions for the department, as assigned.

Knowledge Of

• Modern office and secretarial practices.
• Computers and current office software to include word processing, spreadsheets, and databases (Microsoft Word and Excel).
• Business English including grammar, spelling, and punctuation.
• Filing systems.
• Knowledge of accounting, budgeting, and payroll procedures.
• Familiarity with higher-education work environment and applications used is preferred.

Ability To

• Handle multiple tasks and prioritize accordingly.
• Communicate effectively, in English, in oral and written forms.
• Relate well with faculty, staff, and students.
• Establish and maintain effective working relationships with a variety of people.
• Make decisions independently and determine when consultation with supervisor is required.

Advertised Salary $19.65-$19.95/hr.

Full-time, 12-month position.

Work Hours: 8-5.

Equal Employment Opportunity Statement

USD is committed to fostering a dynamic and welcoming working and learning environment for all. USD provides equal employment opportunities to all employees and applicants for employment without regard to ideological political or sectarian opinions or perspectives, or race, color, creed, religion, sex, ancestry, disability, national origin or any other factor protected by applicable federal, state, or local laws. USD is committed to the principles of free expression and encourages the timely and rational discussion of topics in an environment that is intellectually and ideologically diverse.

Required Documents

• Resume
• Cover Letter
• Other
• Reference List