Administrative Assistant: Growth & Office Support

BDO USA, LLP; Jacksonville (FL); On-site; USD 30,000 - 39,000; Full time

Job summary

BDO USA, LLP in Jacksonville, FL seeks an Administrative Assistant to provide in-office administrative support to the local office and related teams. Responsibilities include coordinating meetings, processing invoices, and assisting with onboarding in a fast-paced, professional services environment.

The role requires 3+ years of admin experience, advanced MS Office and ERP skills, and excellent communication. A deadline-driven, confidential, team-focused mindset is essential for success.

Qualifications

• Three (3) or more years of administrative experience in a professional services environment.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with PeopleSoft/ERP systems preferred.
• Excellent written and verbal communication with strong grammar and proofreading.

Responsibilities

• Provide in-office administrative support to the assigned office and teams.
• Coordinate meetings: schedule, invites, room reservations, catering, and setup.
• Process vendor invoices and assist with client billing per management guidance.
• Assist with onboarding of new hires and offboarding as directed.
• Prepare letters, memos, interoffice communications, and confidential reports.
• Support tax-related tasks seasonally as needed.
• Handle tasks across multiple projects with attention to detail.

Skills

MS Office

Word

Excel

Outlook

PowerPoint

PeopleSoft

ERP experience

Deadline-driven

Communication skills

Customer service

Organizational skills

Confidential information handling

Team player

Education

High School Diploma

Bachelor's degree preferred

Tools

PeopleSoft

Job description

BDO USA, LLP in Jacksonville, FL seeks an Administrative Assistant to provide in-office administrative support to the local office and related teams. Responsibilities include coordinating meetings, processing invoices, and assisting with onboarding in a fast-paced, professional services environment.

The role requires 3+ years of admin experience, advanced MS Office and ERP skills, and excellent communication. A deadline-driven, confidential, team-focused mindset is essential for success.