Hybrid Administrative Assistant - Scheduling & Office Support

SupportFinity™; Jacksonville (FL); Hybrid; USD 40,000 - 65,000; Full time

Benefits offered by this job

Hybrid working model

Health and wellbeing benefits

Retirement savings plans

Job summary

Deutsche Bank in Jacksonville, FL is seeking an Administrative Assistant to provide essential support to the business area. You will handle travel bookings, calendar management, document handling, and coordinating deliveries to ensure smooth day‑to‑day operations under a hybrid work model.

The role requires strong organizational and communication skills, proficiency with Microsoft Office, and the ability to meet deadlines.

Qualifications

• Excellent organizational skills and time management.
• Ability to work to a high‑quality level and meet deadlines.
• Strong relationship building and influencing skills.
• Computer proficient in all Microsoft Office applications.

Responsibilities

• Travel bookings, expenses, conference room bookings and necessary catering requests, setting up client conference calls, calendar management, sending out documents (via regular mail, messenger, or express mail).
• Preparing LOAs on letterhead(s) drafted by bankers’ team all for review and signature(s) and LOA(s) for wires requests.
• Sending documents via DocuSign per the email address and phone number(s) on file; SPG approval may be required (SPG requests completed by RC).
• Client events with marketing lists, invitations, and mailings; coordinating with marketing to ensure submissions are completed and submitted; submitting marketing templates for client events.
• Miscellaneous tasks as required.

Skills

Organizational skills

Time management

Relationship building

MS Office proficiency

Tools

Microsoft Office

Job description

Deutsche Bank in Jacksonville, FL is seeking an Administrative Assistant to provide essential support to the business area. You will handle travel bookings, calendar management, document handling, and coordinating deliveries to ensure smooth day‑to‑day operations under a hybrid work model.

The role requires strong organizational and communication skills, proficiency with Microsoft Office, and the ability to meet deadlines.