HR & Operations Administrative Specialist

Foley Hoag LLP; Boston (MA); In loco; USD 58.000 - 72.000; Tempo pieno

Descrizione del lavoro

Foley Hoag LLP in Boston seeks a Human Resources and Business Operations Assistant to provide essential administrative support to the HR and Operations teams. The role is onsite in the Boston office for a minimum of four days per week, with Fridays optional remote.

You will manage calendars, travel, invoices, onboarding, employee data, and internal communications while maintaining confidentiality and service-focused mindset.

Competenze

• Bachelor’s Degree.
• 1-2 years of experience working in a professional services environment; HR experience preferred.
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Teams), Rendezvous, and other firm applications.
• Strong oral and written communication skills.
• Motivated self-starter with excellent time management and organizational skills who has a sense of urgency and takes pride in delivering high-quality administrative support.
• Ability to multitask and take directions from multiple people.
• Ability to work effectively under pressure in a fast-paced, deadline-driven environment while maintaining composure and balancing priorities.
• Ability to defuse conflicts and resolve service issues.
• Ability to maintain discretion and confidentiality at all times.
• Service-oriented mindset with a commitment to providing exceptional customer service.
• An appreciation for Foley Hoag’s values and commitment to diversity, equity, and inclusion.
• Flexibility to work overtime.
• Ability to lift and carry 10 lbs.

Mansioni

• Provide daily administrative support to the Chief Administrative and Human Resources Officer and Chief Financial Officer including but not limited to meeting management, calendaring and travel.
• Provide general administrative assistance for the HR and Operations departments, including but not limited to meeting management, calendaring, document edits, expense reimbursements, and AMEX balancing.
• Process department invoices in Chrome River.
• Assist with contract review process management.
• Assist in maintaining relevant employee information in the firm’s Human Resources systems.
• Maintain personnel records and filing systems.
• Process Human Resources transactions accurately and in a timely manner.
• Assist with onboarding new employees.
• Serve as a primary point of contact for employment verifications.
• Respond to routine questions on Human Resources policies and procedures.
• Respond to Human Resources and Operations-related internal and external inquiries or requests as needed and triage to appropriate Human Resources or Operations personnel.
• Send out weekly firm-wide communications related to new hires and departures.
• Maintain the Human Resources and Business Operations webpages on the Foley Hoag intranet.
• Assist with the coordination of firm-sponsored engagement and operational events.
• Assist in the coordination of Human Resources-sponsored training.
• Perform other duties as assigned.

Conoscenze

Communication

Time management

Organizational skills

Confidentiality

Customer service

Multitasking

Overtime flexibility

Lifting 10 lbs

Formazione

Bachelor’s Degree

Strumenti

Microsoft Office

Rendezvous

Descrizione del lavoro

Foley Hoag LLP in Boston seeks a Human Resources and Business Operations Assistant to provide essential administrative support to the HR and Operations teams. The role is onsite in the Boston office for a minimum of four days per week, with Fridays optional remote.

You will manage calendars, travel, invoices, onboarding, employee data, and internal communications while maintaining confidentiality and service-focused mindset.