Conference Support Assistant — Hybrid, 32.5 hrs/wk

Addison Group; Washington (District of Columbia); Hybrid; USD 25,000 - 28,000; Part time

Benefits offered by this job

Hybrid work schedule

Flexible daily hours around required 2

Experience in healthcare conferences

Job summary

Addison Group is seeking an organized Annual Meeting Support Assistant to assist a national healthcare professional association with planning and coordination of its upcoming annual conference. This temporary role focuses on administrative and customer service support during the peak planning period, with duties across communications, materials handling, and data management.

The position is hybrid, requires 2 in-office days per week in Washington, DC, with core hours 10:00 AM–2:00 PM, Monday

Qualifications

• 1-2 years of administrative or customer service experience.
• Excellent verbal and written communication skills.
• Proficient with Excel and comfortable learning databases/CRM.
• Bachelor's degree preferred.

Responsibilities

• Conduct high-volume outreach by phone and email to invited participants.
• Provide responsive customer service for conference materials submissions.
• Review, format, and proofread large volumes of conference content.
• Review participant disclosures for completeness and accuracy.
• Prepare and proofread conference programming, logistics, marketing, and exhibitor materials.
• Maintain records and track outreach in spreadsheets and databases.
• Navigate multiple software platforms to manage participant information.
• Provide general administrative support and assist with special projects.

Skills

Administrative experience

Customer service

Phone outreach

Microsoft Excel

CRM systems

Organizational skills

Communication skills

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Addison Group is seeking an organized Annual Meeting Support Assistant to assist a national healthcare professional association with planning and coordination of its upcoming annual conference. This temporary role focuses on administrative and customer service support during the peak planning period, with duties across communications, materials handling, and data management.

The position is hybrid, requires 2 in-office days per week in Washington, DC, with core hours 10:00 AM–2:00 PM, Monday