Executive Admin for Policy & Research (Hybrid DC)

Association of American Universities; Washington (District of Columbia); Hybrid; USD 55,000 - 60,000; Part time

Benefits offered by this job

Fully employer-funded medical and 
d-⟂

Monthly commuter stipend

Generous leave options

Job summary

Association of American Universities (AAU) seeks an Administrative Assistant to support the Senior Vice President for Administration and the Vice President for Research & Institutional Policy from its Washington, DC office, with hybrid work after 90 days and in-office presence required.

Responsibilities include scheduling, travel, communications, drafting, editing, and coordinating meetings while maintaining timelines and action items.

Qualifications

• 1–3 years of experience providing administrative support.
• Exemplary written and oral communication skills.
• Strong judgment, problem-solving, and critical-thinking abilities.
• Ability to work proactively and independently while contributing effectively as a team member.
• Strong organizational skills, attention to detail, and ability to follow through on long-term projects.
• Ability to thrive in a fast-paced environment with frequent change and competing priorities.
• Demonstrated integrity; ability to follow AAU policies and procedures and maintain consistent attendance.
• Ability to foster a collaborative, respectful, and inclusive work environment.
• Intermediate knowledge of Office 365 applications, including but not limited to Word, Excel, PowerPoint, Planner, SharePoint, and OneDrive.

Responsibilities

• Provide administrative support to the Senior Vice President for Administration and the Vice President for Research & Institutional Policy.
• Manage scheduling, travel arrangements, and project tracking.
• Handle internal and external communications; write first drafts and edit.
• Screen and direct inquiries to ensure priorities are met.
• Support supervisors' meetings, committees, boards, and other group activities; take notes and track action items.
• Coordinate timelines and meeting materials; assist with dissemination.

Skills

Administrative support

Written & verbal communication

Problem-solving

Independent & team work

Organization & detail-orientation

Adaptability

Integrity & attendance

Office 365

Education

College degree

Tools

Word

Excel

PowerPoint

Planner

SharePoint

OneDrive

Job description

Association of American Universities (AAU) seeks an Administrative Assistant to support the Senior Vice President for Administration and the Vice President for Research & Institutional Policy from its Washington, DC office, with hybrid work after 90 days and in-office presence required.

Responsibilities include scheduling, travel, communications, drafting, editing, and coordinating meetings while maintaining timelines and action items.