Hybrid Admin Assistant - Property Management

The John Stewart Company; Santa Clara (CA); In loco; USD 42.000 - 62.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical, dental, vision

Vacation up to 10 days

Sick time 80 hours

Flexible Spending Accounts

Life AD&D LT Disability

Employee Assistance Program

Commuter benefits

AT&T/ClassPass discounts

Wellness reimbursement

401(k) matching

Descrizione del lavoro

The John Stewart Company is seeking an Administrative Assistant to support the operation of Calabazas Community Apartments and Kifer Senior Apartments, split 50/50 between sites. The role requires strong communication, organization and a professional demeanor to interact with residents and staff.

Responsibilities include filing, copying, answering phones, processing renewals, updating logs, and data entry using Boston Post and MS Office (Word, Excel, PowerPoint, Outlook).

Competenze

• Minimum 2 years of administrative assistance experience.
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook.
• Ability to read, write and communicate in English.

Mansioni

• Basic administrative duties such as filing, copying, faxing, scanning, mailings and answering the phone.
• Conduct interviews for annual re-certification, complete re-certification related documents and maintain tracking log for tenants.
• Receive and prepare work orders and work order history files.
• Utilize Boston Post our property management software or relevant waiting list programs.
• Create and update spreadsheets, fliers, reports and other documents as requested.
• Manage schedules such as set up appointments and reminders.
• Complete data entry and projects in a timely and accurate manner.
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook.
• Ability to read, write and excellent communicate skills in English.
• A minimum of 2 years of administrative assistance experience.
• Professional demeanor with the ability to adapt to last-minute changes.
• Highly organized with the ability to prioritize to meet deadlines.

Conoscenze

Administrative support

English communication

Organization

Professional demeanor

Strumenti

Boston Post

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Descrizione del lavoro

The John Stewart Company is seeking an Administrative Assistant to support the operation of Calabazas Community Apartments and Kifer Senior Apartments, split 50/50 between sites. The role requires strong communication, organization and a professional demeanor to interact with residents and staff.

Responsibilities include filing, copying, answering phones, processing renewals, updating logs, and data entry using Boston Post and MS Office (Word, Excel, PowerPoint, Outlook).