Hybrid Admin Assistant III — Pharma Support

Kelly; Titusville (NJ); Hybrid; USD 47,000 - 50,000; Full time

Job summary

Kelly in Titusville, NJ is seeking an Administrative Assistant III for a hybrid role (3 days onsite, 2 days remote). You will provide comprehensive administrative support to senior leaders, manage calendars, coordinate travel, and handle expense reporting in a fast-paced environment within the pharmaceutical sector.

The role requires a high school diploma (Associate’s or Bachelor’s preferred) and at least 2 years of administrative experience, with proficiency in Word, Outlook, PowerPoint and

Qualifications

• High school diploma required; higher degrees preferred.
• At least 2 years in an administrative role.
• Proficient in Word, Outlook, PowerPoint, Excel and related systems.
• Strong verbal and written communication and relationship-building.
• Ability to handle confidential information and work independently.

Responsibilities

• Managing calendars and scheduling internal and off-site meetings.
• Coordinating travel arrangements.
• Preparing and managing expense reports and documents.
• Planning large cross-functional meetings and team events.
• Handling confidential correspondence and exercising sound judgment.
• Communicating proactively with internal and external stakeholders.
• Meeting deadlines and policies across the department.

Skills

Calendar management

Travel coordination

Expense reporting

Verbal and written communication

Confidentiality

Education

High school diploma

Associate’s degree

Bachelor’s degree

Tools

Microsoft Word

Microsoft Outlook

PowerPoint

Excel

Purchase order systems

Travel arrangement systems

Job description

Kelly in Titusville, NJ is seeking an Administrative Assistant III for a hybrid role (3 days onsite, 2 days remote). You will provide comprehensive administrative support to senior leaders, manage calendars, coordinate travel, and handle expense reporting in a fast-paced environment within the pharmaceutical sector.

The role requires a high school diploma (Associate’s or Bachelor’s preferred) and at least 2 years of administrative experience, with proficiency in Word, Outlook, PowerPoint and