Hybrid Admin Assistant for Policy & Marketing

Hiiraan Online Inc.; New York (NY); Hybrid; USD 29,000 - 36,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision coverage

401(k)

Job summary

The International Rescue Committee in New York, NY is seeking an Administrative Assistant to support Policy & Advocacy and Marketing & Mobilization. The role includes complex calendar management, travel coordination, and processing expense reports for the VP roles, with a focus on efficient operations across international partnerships.

The successful candidate will demonstrate strong organizational, communication, and confidentiality skills, with experience in fast-paced nonprofit settings.

Qualifications

• Bachelor’s degree preferred but not required.
• At least one year in a fast-paced office setting.
• Experience in a nonprofit development department is preferred.
• Experience working with high net-worth individuals and senior partners is a plus.

Responsibilities

• Support the VP of Policy & Advocacy and the VP of Marketing & Mobilization, including calendar management and travel coordination.
• Process expense reports, purchase orders, contract payments, and other finance transactions for approval.
• Provide finance operations support, vendor onboarding, and budget coding guidance.
• Coordinate department meetings, onboarding materials, IT setup, and maintain staffing docs.
• Maintain org charts, intranet pages, and other team-wide materials for accuracy.
• Assist with staff offboarding, equipment return, and access updates.

Skills

Outlook & Calendar

Microsoft Office

Adobe Acrobat Pro

Communication skills

Interpersonal skills

Confidentiality

Education

Bachelor’s degree preferred

Tools

Integra

Job description

The International Rescue Committee in New York, NY is seeking an Administrative Assistant to support Policy & Advocacy and Marketing & Mobilization. The role includes complex calendar management, travel coordination, and processing expense reports for the VP roles, with a focus on efficient operations across international partnerships.

The successful candidate will demonstrate strong organizational, communication, and confidentiality skills, with experience in fast-paced nonprofit settings.