Hybrid Admin Assistant for Energy Projects Scheduling

Invenergy; Chicago (IL); Hybrid; USD 39,000 - 74,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k

Paid time off

Job summary

Invenergy, headquartered in Chicago, IL, is seeking an Administrative Assistant to support the Thermal Development and Digital Infrastructure Teams. The role involves calendar management, data input, and liaison duties for senior management.

The position is hybrid, based in the Chicago office with in-office days and remote Fridays when permissible. The ideal candidate will have strong communication, organization, and judgment, plus 2+ years of admin experience and advanced MS Office skills.

Qualifications

• 2+ years of administrative support experience.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Demonstrated ability to handle sensitive information.
• Ability to work onsite in Chicago (1 S. Wacker office).

Responsibilities

• Support calendar/event scheduling including coordinating meetings, attendees, and minutes.
• Assist with travel arrangements and expense reports for teams.
• Create and manage Purchase Requisitions and liaise with vendors to ensure timely payments.
• Maintain electronic records and use tools like Teams, SharePoint, CRM, and DocuSign.
• Input data into CRM/tracking tools and support administrative activities for Thermal Development and Digital Infrastructure teams.

Skills

Microsoft Office

Job description

Invenergy, headquartered in Chicago, IL, is seeking an Administrative Assistant to support the Thermal Development and Digital Infrastructure Teams. The role involves calendar management, data input, and liaison duties for senior management.

The position is hybrid, based in the Chicago office with in-office days and remote Fridays when permissible. The ideal candidate will have strong communication, organization, and judgment, plus 2+ years of admin experience and advanced MS Office skills.