Administrative Assistant - Projects & Scheduling (Onsite Chicago)

Invenergy, LLC; Chicago (IL); On-site; USD 25,000 - 49,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k

Paid time off

Job summary

Invenergy LLC, based in Chicago, IL, seeks an Administrative Assistant to support the Thermal Development and Digital Infrastructure Teams with documentation, scheduling, and expense reporting. The role is onsite at the Chicago office and requires solid organizational and communication skills.

The ideal candidate will have 2+ years in admin support, advanced MS Office skills, and the ability to handle sensitive information while coordinating with senior management.

Qualifications

• 2+ years of administrative support experience.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to work onsite in Chicago (1 S. Wacker office).

Responsibilities

• Support calendar/event scheduling including meetings and travel arrangements.
• Prepare and manage purchase requisitions and vendor communications.
• Prepare and submit expense reports for the teams.
• Input data for CRM and tracking tools.
• Take meeting notes and maintain electronic records.
• Assist with travel arrangements for the teams.

Skills

Microsoft Office

CRM

Communication skills

Tools

SharePoint

CRM

DocuSign

Job description

Invenergy LLC, based in Chicago, IL, seeks an Administrative Assistant to support the Thermal Development and Digital Infrastructure Teams with documentation, scheduling, and expense reporting. The role is onsite at the Chicago office and requires solid organizational and communication skills.

The ideal candidate will have 2+ years in admin support, advanced MS Office skills, and the ability to handle sensitive information while coordinating with senior management.