Hybrid Admin & Accounts Payable Specialist

Tools-Inc; Sussex (WI); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Disability insurance

401k with company match

Paid vacations

Paid holidays

Competitive pay

Uniforms provided

On-site fitness center

Job summary

Tools Inc. in Sussex, WI is seeking an Administrative and Accounts Payable Specialist to provide administrative support and manage AP activities. This hybrid role supports office operations, vendor relations, and internal/external service quality.

You will handle invoices, filing, ERP-related tasks, and assist with employee communications and marketing efforts. A strong candidate offers 2+ years AP experience and proficiency in MS Office; a WI driver’s license is required.

Qualifications

• High School Diploma required.
• Minimum 2 years of experience in accounts payable and office administration.
• Previous customer service, office administrator, or hospitality experience preferred.
• Experience in a manufacturing environment and ERP systems preferred.
• Proficiency in Microsoft Office Suite and Adobe PDF.
• Need to have a current and clean WI driver's license.

Responsibilities

• Greet and welcome guests, ensuring a professional and friendly experience.
• Answer, screen, and route incoming phone calls.
• Organize office activities and maintain compliance with company policies.
• Manage correspondence, packages, and inventory of office supplies.
• Assist with planning and execution of company meetings and events.
• Support employee engagement initiatives and internal communications.
• Contribute to marketing efforts including social media, branding, and promotional products.
• Acts as a liaison for the Employee Engagement Events Committee, ensuring follow-up and task completion.
• Maintain and organize office and common areas, including oversight of inventory and restocking of supplies.
• Perform routine errands to support office, operations, and staff needs.
• Support administrative duties for additional functions as required.

Skills

Organizational skills

Time management

Customer service

Independent work

Team collaboration

Attention to detail

Education

High School Diploma

Tools

Microsoft Office

Adobe PDF

Job description

Tools Inc. in Sussex, WI is seeking an Administrative and Accounts Payable Specialist to provide administrative support and manage AP activities. This hybrid role supports office operations, vendor relations, and internal/external service quality.

You will handle invoices, filing, ERP-related tasks, and assist with employee communications and marketing efforts. A strong candidate offers 2+ years AP experience and proficiency in MS Office; a WI driver’s license is required.