Hybrid Accounts Payable Specialist

CGT Staffing; Pittsburgh (Allegheny County); Hybrid; USD 55,000 - 75,000; Full time

Job summary

CGT Staffing in Pittsburgh is seeking an Accounts Payable Specialist to support the firm’s AP operations by auditing and processing payment requests, maintaining accurate vendor records, and assisting employees and vendors with AP-related questions. This role is based in the Pittsburgh office on a hybrid schedule.

The ideal candidate will have strong Excel and AP software experience, attention to detail, and the ability to ensure compliance with tax regulations while delivering responsive

Qualifications

• Associate’s or bachelor’s degree in Accounting, Finance, Business, or a related field; or three to five years of Accounts Payable experience.
• Experience processing invoices, check requests, employee reimbursements, or vendor payments.
• Experience working with Accounts Payable software or financial systems.
• Intermediate to advanced Microsoft Excel proficiency.
• Working knowledge of Microsoft Word and other Microsoft Office applications.

Responsibilities

• Organize, audit, and process Accounts Payable check requests accurately and promptly.
• Verify payee information, invoice details, account coding, supporting documentation, and required approvals.
• Ensure transactions comply with sales and use tax, Form 1099 reporting, state withholding, and other internal and external requirements.
• Maintain accurate vendor records, including tax reporting and Form 1099 information.
• Research vendor statements and resolve invoice, payment, and account discrepancies.
• Provide customer service and training to employees using the firm’s electronic check-request and reimbursement systems.
• Print checks daily, weekly, and as needed for the Pittsburgh office and remote firm locations.
• Prepare checks and related documentation for mailing.
• Create virtual credit cards for approved business transactions.
• Monitor the shared Accounts Payable telephone line and email inbox.
• Respond to employee and vendor questions through email, telephone, and instant messaging.
• Open and process hard-copy mail as appropriate.
• Develop expert-level knowledge of the firm’s check-request software, policies, and approval workflows.
• Maintain supporting documentation and tracking files using Microsoft Word and Excel.
• Assist the Accounts Payable team with additional assignments and special projects.

Skills

Accounts Payable

Vendor management

Invoice processing

Excel

Attention to detail

Communication

Education

Associate's or Bachelor's in Accounting/Finance

Tools

AP software

Microsoft Excel

Job description

CGT Staffing in Pittsburgh is seeking an Accounts Payable Specialist to support the firm’s AP operations by auditing and processing payment requests, maintaining accurate vendor records, and assisting employees and vendors with AP-related questions. This role is based in the Pittsburgh office on a hybrid schedule.

The ideal candidate will have strong Excel and AP software experience, attention to detail, and the ability to ensure compliance with tax regulations while delivering responsive