Accounts Payable Specialist

Confidential; Pittsburgh (Allegheny County); Hybrid; USD 42,000 - 65,000; Full time

Job summary

Confidential in Pittsburgh is seeking an Accounts Payable Specialist to audit and process payment requests, maintain vendor records, and support employees and vendors with AP questions. The role requires ensuring compliance with firm policies and tax regulations while delivering responsive customer service.

The position is based in the Pittsburgh office on a hybrid schedule. You will organize and audit AP check requests, verify details, maintain vendor records, and resolve discrepancies.

Qualifications

• Associate’s or bachelor’s degree in Accounting, Finance, or Business or 3–5 years AP experience.
• Experience processing invoices, check requests, employee reimbursements, or vendor payments.
• Experience with Accounts Payable software or financial systems.
• Intermediate to advanced Microsoft Excel proficiency.
• Working knowledge of Microsoft Word and other Office applications.

Responsibilities

• Organize, audit, and process Accounts Payable check requests accurately and promptly.
• Verify payee information, invoice details, account coding, supporting documentation, and required approvals.
• Ensure transactions comply with tax regulations and internal approval requirements.
• Maintain accurate vendor records, including tax reporting and Form 1099 information.
• Research vendor statements and resolve invoice, payment, and account discrepancies.
• Provide customer service and training to employees using AP systems.
• Print checks daily, weekly, and as needed for Pittsburgh and remote locations.
• Prepare checks and related documentation for mailing.
• Create virtual credit cards for approved transactions.

Education

Associate’s or bachelor’s degree in Accounting, Finance, Business, or related field; or 3–5 years Accounts Payable experience

Tools

Microsoft Excel

Microsoft Word

Accounts Payable software

Job description

The Accounts Payable Specialist supports the firm’s Accounts Payable operations by auditing and processing payment requests, maintaining accurate vendor records, and assisting employees and vendors with AP-related questions. This position ensures transactions comply with firm policies, approval requirements, and applicable tax regulations while providing responsive customer service and training. The role works collaboratively with the Accounting and Accounts Payable teams and is based in the Pittsburgh office on a hybrid schedule.

• Key ResponsibilitiesOrganize, audit, and process Accounts Payable check requests accurately and promptly.
• Verify payee information, invoice details, account coding, supporting documentation, and required approvals.
• Ensure transactions comply with sales and use tax, Form 1099 reporting, state withholding, and other internal and external requirements.
• Maintain accurate vendor records, including tax reporting and Form 1099 information.
• Research vendor statements and resolve invoice, payment, and account discrepancies.
• Provide customer service and training to employees using the firm’s electronic check-request and reimbursement systems.
• Print checks daily, weekly, and as needed for the Pittsburgh office and remote firm locations.
• Prepare checks and related documentation for mailing.
• Create virtual credit cards for approved business transactions.
• Monitor the shared Accounts Payable telephone line and email inbox.
• Respond to employee and vendor questions through email, telephone, and instant messaging.
• Open and process hard-copy mail as appropriate.
• Develop expert-level knowledge of the firm’s check-request software, policies, and approval workflows.
• Maintain supporting documentation and tracking files using Microsoft Word and Excel.
• Assist the Accounts Payable team with additional assignments and special projects.
• Minimum Education & Experience RequirementsAssociate’s or bachelor’s degree in Accounting, Finance, Business, or a related field; or three to five years of Accounts Payable experience.
• Experience processing invoices, check requests, employee reimbursements, or vendor payments.
• Experience working with Accounts Payable software or financial systems.
• Intermediate to advanced Microsoft Excel proficiency.
Working knowledge of Microsoft Word and other Microsoft Office applications.