Hybrid Accounts Payable Specialist – Indianapolis

Usic Llc; North Vernon (IN); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

PTO & Holidays

Insurance options

401(k) match

Disability & Life Insurance

Employee Assistance Program

Education partnership Indiana Tech

Employee discounts

Job summary

USIC, a leading provider of underground utility damage prevention services, seeks an AP/Payables Assistant in a hybrid role (2 days WFH, 3 days in-office) at our Indianapolis-area location.

You will handle vendor and claim invoicing, expense coding, travel per diems, vendor setup, and AP-related administrative tasks using Workday and CMS systems. Ideal candidates have Excel expertise and strong communication skills.

Qualifications

• High School education or equivalent.
• Associate degree in accounting or a related field preferred.
• 1-2 years of experience in payables functions using Microsoft Excel.
• Advanced knowledge of Microsoft Excel is required.
• Strong organizational skills and detail-oriented with a macro-level view of the business.
• Strong written and communicative skills.
• Ability to multitask & react to a fast-paced environment.
• Strong time management skills with the ability to prioritize.
• Accurate, high-volume data entry skills.
• Strong problem-solving skills.
• Demonstrated exceptional customer service skills.

Responsibilities

• Enter vendor invoices into Workday accounting system.
• Enter vendor invoices into CMS accounting system.
• Sort incoming invoices and distribute to AP staff.
• Review expense reports for proper coding and approval.
• Audit and prepare Travel per Diems.
• Inform Field offices of corrections or needed information.
• Field vendor & customer claim calls and emails and resolve issues.
• Research payment information and communicate results.
• Add new vendors and send vendor packets.
• Assist with mailing of AP checks and voids/reissues of checks.
• Prepare unclaimed property check requests and file with state entities.
• Maintain AP rent file and enter rents for offices and storage facilities.
• Work on special projects as assigned by AP Manager.

Skills

Organizational skills

Attention to detail

Written communication

Multitasking

Time management

Problem solving

Customer service

Education

High School diploma or equivalent

Associate degree in accounting or related field

Tools

Microsoft Excel

Job description

USIC, a leading provider of underground utility damage prevention services, seeks an AP/Payables Assistant in a hybrid role (2 days WFH, 3 days in-office) at our Indianapolis-area location.

You will handle vendor and claim invoicing, expense coding, travel per diems, vendor setup, and AP-related administrative tasks using Workday and CMS systems. Ideal candidates have Excel expertise and strong communication skills.