Accounts Payable Specialist

Usic Llc; North Vernon (IN); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

PTO & Holidays

Insurance options

401(k) match

Disability & Life Insurance

Employee Assistance Program

Education partnership Indiana Tech

Employee discounts

Job summary

USIC, a leading provider of underground utility damage prevention services, seeks an AP/Payables Assistant in a hybrid role (2 days WFH, 3 days in-office) at our Indianapolis-area location.

You will handle vendor and claim invoicing, expense coding, travel per diems, vendor setup, and AP-related administrative tasks using Workday and CMS systems. Ideal candidates have Excel expertise and strong communication skills.

Qualifications

• High School education or equivalent.
• Associate degree in accounting or a related field preferred.
• 1-2 years of experience in payables functions using Microsoft Excel.
• Advanced knowledge of Microsoft Excel is required.
• Strong organizational skills and detail-oriented with a macro-level view of the business.
• Strong written and communicative skills.
• Ability to multitask & react to a fast-paced environment.
• Strong time management skills with the ability to prioritize.
• Accurate, high-volume data entry skills.
• Strong problem-solving skills.
• Demonstrated exceptional customer service skills.

Responsibilities

• Enter vendor invoices into Workday accounting system.
• Enter vendor invoices into CMS accounting system.
• Sort incoming invoices and distribute to AP staff.
• Review expense reports for proper coding and approval.
• Audit and prepare Travel per Diems.
• Inform Field offices of corrections or needed information.
• Field vendor & customer claim calls and emails and resolve issues.
• Research payment information and communicate results.
• Add new vendors and send vendor packets.
• Assist with mailing of AP checks and voids/reissues of checks.
• Prepare unclaimed property check requests and file with state entities.
• Maintain AP rent file and enter rents for offices and storage facilities.
• Work on special projects as assigned by AP Manager.

Skills

Organizational skills

Attention to detail

Written communication

Multitasking

Time management

Problem solving

Customer service

Education

High School diploma or equivalent

Associate degree in accounting or related field

Tools

Microsoft Excel

Job description

Job Description:

Location: Indianapolis, IN

Hybrid position: 2 days WFH and 3 days in-office required. 9045 River Road, Indianapolis, IN 46240

Company Overview: Performing over 80 million locates annually, USIC is the most trusted name in underground utility damage prevention. USIC also provides a full suite of utility services throughout the United States. Our mission: to deliver quality, efficient, safe, and innovative solutions to protect our partner's infrastructure and critical assets.

Position Summary Assists with administrative tasks related to vendor invoicing and litigated claims including file maintenance, responding to requests for information, and other tasks as assigned.

Responsibilities

• Accurately enter various types of vendor invoices into the Workday accounting system
• Accurately enter various types of claim invoices into CMS accounting system
• Sort incoming invoices and distribute to other AP staff
• Review expense reports for proper coding and forward for approval
• Audit and prepare Travel per Diems
• Inform Field offices of corrections made, or additional information needed
• Field vendor & customer claim calls and emails and resolve problems and issues
• Research payment information when needed and communicate results
• Add new vendors, contact vendors for additional information, and send out new vendor packets
• Assist with the mailing of AP checks where necessary
• Research and request voids and reissues of checks as needed
• Prepare unclaimed property check requests and file with the appropriate state entities
• Maintain AP rent file and enter monthly and annual rents for corporate and district offices and storage facilities
• Special projects as assigned by AP Manager

Requirements

• High School education or equivalent.
• Associate degree in accounting or a related field preferred
• 1-2 years of experience in payables functions using Microsoft Excel
• Advanced knowledge of Microsoft Excel is required
• Strong organizational skills and detail-oriented with a macro-level view of the business
• Strong written and communicative skills
• Ability to multitask & react to a fast-paced environment
• Strong time management skills with the ability to prioritize
• Accurate, high-volume data entry skills
• Strong problem-solving skills
• Demonstrated exceptional customer service skills

Why You'll Love Working for Us (Our Benefits)

• PTO & Paid Holidays – Even in your first year, so you can spend time with your loved ones. Included are 2 floating holidays to use at your discretion.
• Comprehensive Insurance Options – A variety of excellent insurance choices including both PPO and HDHP’s with HSA medical options, dental and vision.
• HSA (Health Savings Account) – Employees enrolling in one of the high-deductible health plan options are eligible to receive FREE employer contributions and may also contribute via payroll deduction.
• 401(k) with Company Match – We’ll help you save for the long term with our competitive 401(k) employer match program.
• Employer Paid Short-Term and Long-term Disability Insurance Employer Paid Life and AD&D Insurance Supplemental Insurance – Accident, Critical Illness, Hospital Indemnity policies available through payroll deduction.
• Identity Theft and Legal Protection – Voluntary plans available through payroll deduction.
• Employee Assistance Program – FREE 24/7 on-demand mental health support app and confidential support to help you manage stress, find balance, or address a challenging personal situation.
• USIC All Stars – Our employee recognition program. Earn points for living our company values and celebrating milestones. Redeem your points for gift cards or merchandise!
• Education Partnership – Discounted tuition for USIC employees, their spouses, and dependents through Indiana Tech (courses available online nationwide).
• Employee Discounts & Perks – Outstanding discounts at major retailers and service providers.

We are an Equal Opportunity Employer.

PROTECTING & MAINTAINING INFRASTRUCTURE

Performing over 80 million locates annually, USIC is the most trusted name in underground utility damage prevention. USIC also provides a full suite of utility services throughout the United States and Canada. Our mission: to deliver quality, efficient, safe, and innovative solutions to protect our partner’s infrastructure and critical assets.