Hybrid AP Specialist | Excel Pro & Detail-Oriented

Usic Llc; Indianapolis (IN); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

PTO & Paid Holidays

Comprehensive Insurance Options

HSA (Health Savings Account)

401(k) with Company Match

Employer Paid Short-Term Disability

Employer Paid Life and AD&D Insurance

Supplemental Insurance

Identity Theft and Legal Protection

Employee Assistance Program

USIC All Stars

Education Partnership

Employee Discounts & Perks

Job summary

USIC Indianapolis is seeking an AP Administrator to support vendor invoicing and litigated claims. You will enter invoices into Workday and CMS, code expense reports, process travel per diems, and manage vendor communications.

Ideal candidates have 1–2 years in payables, strong Excel skills, and excellent organization. The role requires hybrid work, with in-office presence at the Indianapolis location and supportive benefits.

Qualifications

• High School education or equivalent.
• 1-2 years of experience in payables functions using Microsoft Excel.
• Advanced knowledge of Microsoft Excel is required.
• Strong organizational skills and detail-oriented with a macro-level view of the business.
• Strong written and communicative skills.
• Ability to multitask & react to a fast-paced environment.
• Strong time management skills with the ability to prioritize.
• Accurate, high-volume data entry skills.
• Strong problem-solving skills.
• Demonstrated exceptional customer service skills.

Responsibilities

• Accurately enter various types of vendor invoices into the Workday accounting system.
• Accurately enter various types of claim invoices into CMS accounting system.
• Sort incoming invoices and distribute to other AP staff.
• Review expense reports for proper coding and forward for approval.
• Audit and prepare Travel per Diems.
• Inform Field offices of corrections made, or additional information needed.
• Field vendor & customer claim calls and emails and resolve problems and issues.
• Research payment information when needed and communicate results.
• Add new vendors, contact vendors for additional information, and send out new vendor packets.
• Assist with the mailing of AP checks where necessary.
• Research and request voids and reissues of checks as needed.
• Prepare unclaimed property check requests and file with the appropriate state entities.
• Maintain AP rent file and enter monthly and annual rents for corporate and district offices and storage facilities.
• Special projects as assigned by AP Manager.

Skills

Advanced Excel

Attention to detail

Time management

Multitasking

Communication

Data entry

Problem solving

Customer service

Education

High School or equivalent

Associate degree in accounting or related field

Tools

Workday

CMS accounting

Job description

USIC Indianapolis is seeking an AP Administrator to support vendor invoicing and litigated claims. You will enter invoices into Workday and CMS, code expense reports, process travel per diems, and manage vendor communications.

Ideal candidates have 1–2 years in payables, strong Excel skills, and excellent organization. The role requires hybrid work, with in-office presence at the Indianapolis location and supportive benefits.