Accounts Payable Specialist

Usic Llc; Indianapolis (IN); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

PTO & Paid Holidays

Comprehensive Insurance Options

HSA (Health Savings Account)

401(k) with Company Match

Employer Paid Short-Term Disability

Employer Paid Life and AD&D Insurance

Supplemental Insurance

Identity Theft and Legal Protection

Employee Assistance Program

USIC All Stars

Education Partnership

Employee Discounts & Perks

Job summary

USIC Indianapolis is seeking an AP Administrator to support vendor invoicing and litigated claims. You will enter invoices into Workday and CMS, code expense reports, process travel per diems, and manage vendor communications.

Ideal candidates have 1–2 years in payables, strong Excel skills, and excellent organization. The role requires hybrid work, with in-office presence at the Indianapolis location and supportive benefits.

Qualifications

• High School education or equivalent.
• 1-2 years of experience in payables functions using Microsoft Excel.
• Advanced knowledge of Microsoft Excel is required.
• Strong organizational skills and detail-oriented with a macro-level view of the business.
• Strong written and communicative skills.
• Ability to multitask & react to a fast-paced environment.
• Strong time management skills with the ability to prioritize.
• Accurate, high-volume data entry skills.
• Strong problem-solving skills.
• Demonstrated exceptional customer service skills.

Responsibilities

• Accurately enter various types of vendor invoices into the Workday accounting system.
• Accurately enter various types of claim invoices into CMS accounting system.
• Sort incoming invoices and distribute to other AP staff.
• Review expense reports for proper coding and forward for approval.
• Audit and prepare Travel per Diems.
• Inform Field offices of corrections made, or additional information needed.
• Field vendor & customer claim calls and emails and resolve problems and issues.
• Research payment information when needed and communicate results.
• Add new vendors, contact vendors for additional information, and send out new vendor packets.
• Assist with the mailing of AP checks where necessary.
• Research and request voids and reissues of checks as needed.
• Prepare unclaimed property check requests and file with the appropriate state entities.
• Maintain AP rent file and enter monthly and annual rents for corporate and district offices and storage facilities.
• Special projects as assigned by AP Manager.

Skills

Advanced Excel

Attention to detail

Time management

Multitasking

Communication

Data entry

Problem solving

Customer service

Education

High School or equivalent

Associate degree in accounting or related field

Tools

Workday

CMS accounting

Job description

Location: Indianapolis, IN

Hybrid position: 2 days WFH and 3 days in-office required. 9045 River Road, Indianapolis, IN 46240

Company Overview:

Performing over 80 million locates annually, USIC is the most trusted name in underground utility damage prevention. USIC also provides a full suite of utility services throughout the United States. Our mission: to deliver quality, efficient, safe, and innovative solutions to protect our partner's infrastructure and critical assets.

Position Summary

Assists with administrative tasks related to vendor invoicing and litigated claims including file maintenance, responding to requests for information, and other tasks as assigned.

Responsibilities

• Accurately enter various types of vendor invoices into the Workday accounting system

• Accurately enter various types of claim invoices into CMS accounting system

• Sort incoming invoices and distribute to other AP staff

• Review expense reports for proper coding and forward for approval

• Audit and prepare Travel per Diems

• Inform Field offices of corrections made, or additional information needed

• Field vendor & customer claim calls and emails and resolve problems and issues

• Research payment information when needed and communicate results

• Add new vendors, contact vendors for additional information, and send out new vendor packets

• Assist with the mailing of AP checks where necessary

• Research and request voids and reissues of checks as needed

• Prepare unclaimed property check requests and file with the appropriate state entities

• Maintain AP rent file and enter monthly and annual rents for corporate and district offices and storage facilities

• Special projects as assigned by AP Manager

Requirements

• High School education or equivalent. Associate degree in accounting or a related field preferred

• 1-2 years of experience in payables functions using Microsoft Excel

• Advanced knowledge of Microsoft Excel is required

• Strong organizational skills and detail-oriented with a macro-level view of the business

• Strong written and communicative skills

• Ability to multitask & react to a fast-paced environment

• Strong time management skills with the ability to prioritize

• Accurate, high-volume data entry skills

• Strong problem-solving skills

• Demonstrated exceptional customer service skills

Why You’ll Love Working for Us (Our Benefits)

• PTO & Paid Holidays - Even in your first year, so you can spend time with your loved ones. Included are 2 floating holidays to use at your discretion.

• Comprehensive Insurance Options - A variety of excellent insurance choices including both PPO and HDHP's with HSA medical options, dental and vision.

• HSA (Health Savings Account) - Employees enrolling in one of the high-deductible health plan options are eligible to receive FREE employer contributions and may also contribute via payroll deduction.

• 401(k) with Company Match - We'll help you save for the long term with our competitive 401(k) employer match program.

• Employer Paid Short-Term and Long-term Disability Insurance

• Employer Paid Life and AD&D Insurance

• Supplemental Insurance - Accident, Critical Illness, Hospital Indemnity policies available through payroll deduction.

• Identity Theft and Legal Protection - Voluntary plans available through payroll deduction.

• Employee Assistance Program - FREE 24/7on-demand mental health support app and confidential support to help you manage stress, find balance, or address a challenging personal situation.

• USIC All Stars - Our employee recognition program. Earn points for living our company values and celebrating milestones. Redeem your points for gift cards or merchandise!

• Education Partnership - Discounted tuition for USIC employees, their spouses, and dependents through Indiana Tech (courses available online nationwide).

• Employee Discounts & Perks - Outstanding discounts at major retailers and service providers.

We are an Equal Opportunity Employer.