Hybrid Accounts Payable Specialist - DC Impact

American College of Obstetricians and Gynecologists; Washington (District of Columbia); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

Parental leave

Flexible work schedule

Commuting allowance

Paid time off

Health insurance

Job summary

The American College of Obstetricians and Gynecologists in Washington, DC seeks an Accounts Payable Specialist to manage day-to-day AP activities, process invoices and payments, and ensure compliance with internal controls.

This hybrid role collaborates with staff, vendors, and Finance to resolve payment issues, support month-end closes, and maintain accurate records, while commuting to the DC office as required.

Qualifications

• High School Diploma required.
• Bachelor’s degree in Accounting, Finance, Business Administration or related field preferred.
• Minimum of 2 years of relevant experience.
• Experience using SAP Concur.
• Experience working in a nonprofit organization is a plus.

Responsibilities

• Process and review invoices and payment requests to ensure transactions are complete, accurate, appropriately coded, properly approved, and supported by required documentation.
• Review Accounts Payable transactions for compliance with ACOG policies, established internal controls, approval requirements, and applicable regulatory requirements.
• Work closely with District Leadership to review and code expense reports for assigned Districts, ensuring compliance with ACOG’s Travel Policy.
• Ensure that the Accounts Payable processes are controlled and maintained in accordance with ACOG’s policies, internal control specifications, and external reporting requirements (IRS, DC Escheatment, etc.).
• Maintain the integrity and accuracy of information recorded within ACOG's Accounts Payable and financial systems.
• Monitor Accounts Payable activity and identify errors, duplicate payments, incorrect coding, missing documentation, or other exceptions before transactions are processed.
• Research and resolve invoice, payment, vendor, and general ledger discrepancies in a timely manner.
• Review general ledger accounts impacted by Accounts Payable activity and assist with reconciliations, reclassifications, and corrections as needed.
• Work collaboratively with departments to ensure invoices and other payment requests are submitted, coded, approved, and processed accurately and timely.
• Communicate professionally with staff and vendors regarding invoice status, payment questions, documentation requirements, and Accounts Payable procedures.
• Assist with monthly and year-end close activities, including reconciliations, reports, schedules, accruals, and other Accounts Payable-related financial reporting.
• Support the annual Form 1099 process, including reviewing vendor information, identifying reportable transactions, gathering information from applicable systems, researching discrepancies, and coordinating with external vendors as necessary.
• Provide documentation and support for annual financial statement audits, regulatory reviews, and other internal or external audits.
• Support the development and maintenance of Accounts Payable procedures and recommend opportunities to improve efficiency, accuracy, internal controls, and customer service.
• Meet established deadlines and complete assignments accurately with limited supervision.
• Perform other duties as assigned.

Skills

Communication skills

Interpersonal skills

Organizational skills

MS Office proficiency

Detail-oriented

Multitasking

Analytical skills

Education

Bachelor's degree in Accounting/Finance

Tools

SAP Concur

Job description

The American College of Obstetricians and Gynecologists in Washington, DC seeks an Accounts Payable Specialist to manage day-to-day AP activities, process invoices and payments, and ensure compliance with internal controls.

This hybrid role collaborates with staff, vendors, and Finance to resolve payment issues, support month-end closes, and maintain accurate records, while commuting to the DC office as required.