Senior Accounts Payable Manager — Hybrid Role

Kahana & Feld LLP; Encinitas (CA); Hybrid; USD 110,000 - 130,000; Full time

Job summary

Kahana & Feld LLP seeks an Accounts Payable Manager to lead the firm's AP operations, including invoice processing, payments, reconciliations, and controls. You will manage a small AP team, ensure accurate coding, and collaborate with attorneys, admin, and Finance to keep expenses properly approved and recorded to the GL or client matters.

This hybrid, full-time role in California requires 5+ years in AP, law firm experience preferred, and familiarity with legal accounting systems (Aderant).

Qualifications

• 5+ years of progressive accounts payable or accounting experience, including supervisory responsibilities.
• Experience in a law firm or professional services environment preferred.
• Strong understanding of accounts payable controls, general ledger coding, reconciliations, and expense management.
• Experience with a legal accounting system such as Aderant preferred.
• Strong organizational, analytical, and communication skills, with the ability to resolve issues across departments.
• Bachelor’s degree in accounting, finance, business, or related field preferred; equivalent relevant experience may be considered.

Responsibilities

• Oversee the full accounts payable cycle from invoice receipt through payment and record retention.
• Review invoices for required documentation, appropriate approvals, accurate coding, and compliance with firm policies.
• Coordinate payment runs and resolve vendor inquiries while maintaining appropriate approval processes and segregation of duties.
• Maintain vendor records and oversee controls for vendor setup, tax documentation, and changes to payment instructions.
• Reconcile accounts payable records and support month-end and year-end close, accruals, audits, and Form 1099 preparation.
• Supervise and develop accounts payable staff by establishing daily priorities, managing workloads, and monitoring performance.
• Coordinate with the Procurement and Expense Manager regarding analytical standards, specialized training, and review procedures for AP Analysts.
• Oversee the recording of client and matter expenses, coordinating with Billing to resolve coding issues and support timely, accurate client cost recovery.
• Coordinate with the Procurement & Expense Manager regarding AP-related payment processing and accounting activities for employee reimbursements and corporate credit card transactions.
• Develop procedures, reporting, and performance measures to improve payment accuracy, processing times, and visibility into outstanding obligations.
• Partner with Finance leadership to identify process risks, strengthen internal controls, and support system and workflow improvements.
• Lead special projects as assigned.

Skills

Accounts payable

Team leadership

Financial analysis

Internal controls

Cross-functional collaboration

Education

Bachelor’s degree in accounting, finance, business, or related field

Tools

Aderant

Job description

Kahana & Feld LLP seeks an Accounts Payable Manager to lead the firm's AP operations, including invoice processing, payments, reconciliations, and controls. You will manage a small AP team, ensure accurate coding, and collaborate with attorneys, admin, and Finance to keep expenses properly approved and recorded to the GL or client matters.

This hybrid, full-time role in California requires 5+ years in AP, law firm experience preferred, and familiarity with legal accounting systems (Aderant).