Hybrid Accounts Payable Associate - Fast-Paced

Baystate Health; Springfield (MA); Hybrid; USD 30,000 - 41,000; Full time

Benefits offered by this job

PTO 25 days

Education reimbursement

401k retirement plan match

Health insurance

Wellbeing programs

Job summary

Baystate Health in Springfield, MA is seeking a full-time Accounts Payable Associate to join our fast-paced AP team. You will be the trusted contact for vendors and internal customers, ensuring invoices are processed accurately and paid on time.

Responsibilities include coding invoices, data entry, handling PO and non-PO invoices, resolving discrepancies, processing daily payments, and supporting department improvements.

Qualifications

• High School Diploma or GED.
• 4–6 years of Accounts Payable experience required.
• 8–10 years of Accounts Payable experience preferred.
• Strong customer service and communication skills.
• Proficient with Microsoft Excel and Word.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Serve as primary point of contact for vendors and internal customers.
• Review invoices for accurate coding, supporting documentation, required approvals, and overall accuracy.
• Accurately index and enter invoices into the appropriate systems.
• Process PO, non-PO, EDI and uploaded invoices, check requests, travel reimbursements, and patient refunds.
• Review vendor statements to identify discrepancies and aging issues.
• Assist with new vendor setup and tax information collection.
• Process daily payment runs and monitor for errors.
• Coordinate payment information with banking partners and assist with check processing.
• Resolve AP exceptions and reconciliation items in a timely manner.
• Work with colleagues to resolve RNI and INR issues.
• Manage AP email inbox and respond per schedule.
• Audit transactions over $10,000 for completeness and accuracy.
• Support process improvements and other department projects.

Job description

Baystate Health in Springfield, MA is seeking a full-time Accounts Payable Associate to join our fast-paced AP team. You will be the trusted contact for vendors and internal customers, ensuring invoices are processed accurately and paid on time.

Responsibilities include coding invoices, data entry, handling PO and non-PO invoices, resolving discrepancies, processing daily payments, and supporting department improvements.