Accounts Payable Specialist

NEW Health Center; Boston (MA); Híbrido; USD 45.000 - 60.000; Jornada completa

Descripción de la vacante

North End Waterfront Health in Boston is seeking an Accounts Payable Specialist to ensure invoices are processed accurately, timely, and in compliance with policies. You will guide day-to-day AP activities and collaborate with colleagues to keep vendor payments moving smoothly.

The role supports month-end close, audits, and vendor accounting, handling high-volume invoicing while maintaining precise records and delivering excellent service.

Formación

• Two to three years of accounts payable experience.
• Education cannot be substituted for the required education.
• Experience with invoices, payments, vendor management, and ERP systems.
• Strong numerical, data-entry, organization, and time-management skills.
• Ability to process high volume invoices and meet deadlines.

Responsabilidades

• Provide day-to-day guidance and oversight for accounts payable activities, ensuring accuracy, timeliness, and policy compliance.
• Review vendor invoices for completeness, coding, authorization, and PO/receiving alignment.
• Coordinate invoice approvals, follow up on items, and resolve discrepancies with vendors and internal stakeholders.
• Maintain accurate vendor records, including payment terms and tax information.
• Monitor invoice entry in ERP and oversee vendor payments by check, EFT, and wire transfers.
• Review reconciliations and vendor statements, monitor outstanding balances, and support issue resolution.
• Serve as a resource to AP staff, prioritize workflow, and support month-end/year-end close and audits.

Conocimientos

Attention to detail

Vendor management

Accounting software

ERP systems

Spreadsheets

Communication

Educación

High school diploma or equivalent

Associate degree in accounting

Herramientas

Accounting software

ERP systems

Spreadsheets

Descripción del empleo

Bring your accounts payable expertise to a collaborative team where accuracy, service, and sound financial controls matter. In the accounts payable specialist role, you will help keep vendor payments moving smoothly, guide day-to-day AP activities, and partner with colleagues across the organization to resolve issues and meet critical deadlines.

What the Accounts Payable Specialist Will Do

• Provide day-to-day guidance and oversight for accounts payable activities, helping ensure invoices and related transactions are accurate, timely, and compliant with company policies.
• Review vendor invoices for completeness, coding, authorization, and alignment with purchase orders and receiving documentation.
• Coordinate invoice approvals, follow up on outstanding items, and help resolve discrepancies with vendors and internal stakeholders.
• Maintain accurate vendor records, including payment terms, tax information, and required documentation.
• Monitor invoice entry in the accounting or ERP system and oversee vendor payments by check, electronic funds transfer, and wire transfer.
• Review reconciliations and vendor statements, monitor outstanding balances, and support timely resolution of issues.
• Serve as a resource to AP staff, help prioritize workflow, and support month-end and year-end close activities and annual audits.

Qualifications

• High school diploma or equivalent required; associate degree in accounting preferred. Experience cannot be substituted for the required education.
• Two to three years of accounts payable experience.
• Strong knowledge of invoice processing, payment methods, vendor management, accounting software, and ERP systems.
• Proficiency with spreadsheets and other financial tools, with excellent numerical, data-entry, organization, and time-management skills.
• Ability to process a high volume of invoices and payments accurately while meeting deadlines in a fast-paced environment.
• Clear communication, collaborative relationship-building, and sound judgment when handling confidential financial information.

Additional Job Details

This is a regular, full-time employee position working 40 hours per week on the day shift. The role follows a hybrid work model and is based at North End Waterfront Health, 15-33 Tufts Street, Boston. This position does not provide patient care.