Hybrid Accounting Assistant — AP & Banking

Preg O'Donnell & Gillett PLLC; Seattle (WA); Hybrid; USD 41,000 - 48,000; Full time

Benefits offered by this job

Hybrid work flexibility

Competitive pay $30-$35/hr DOE

PTO and 10 paid holidays

Medical, dental, vision insurance

401(k) with profit-sharing

Transportation subsidy

On-site fitness center with showers

Job summary

Preg O'Donnell & Gillett PLLC, a Pacific Northwest litigation firm, seeks an Accounting Assistant to handle accounting, payables, and reporting. The role emphasizes accuracy, collaboration with leadership, and compliance across WA, OR, and CA.

Hybrid work is available, with solid benefits and a focus on wellness. The candidate should bring 3+ years in accounting, bank reconciliations, and tax reporting, plus strong organizational skills and professional communication.

Qualifications

• 3+ years of accounting, accounts payable, or bookkeeping experience.
• Strong experience with bank reconciliations and financial recordkeeping.
• Familiarity with tax reporting requirements, including W-2s, 1099s, and state compliance filings.
• Exceptional attention to detail and organizational skills.
• Ability to prioritize competing deadlines and work independently.
• Professional communication skills and a customer-service mindset.
• Experience in a law firm or professional services environment is a plus.

Responsibilities

• Processing invoices to ensure payments are correct and on time.
• Requesting receipt of statements from invoicing contractors or businesses when missing.
• Matching and filing invoices and receipts.
• Reconciling business accounts to ensure payments reflect goods and services received.
• Answering queries from suppliers and internal teams about accounts payable or payments.
• Assist other accounting staff as needed.
• Check bank accounts and clear checks and deposits for operating and trust accounts.
• Prepare and submit Heritage Bank positive pay import of issued and approved checks.
• Reconcile month-end bank operating and trust accounts.
• Identify bank discrepancies and missing transactions.
• Prepare bank account reports and maintain statements.
• Research tax laws for local and state regulations (WA, OR, CA) and related filings.
• Prepare documentation for charitable contributions and fixed assets.
• Identify unclaimed property and state requirements.
• Monitor PTO accrual conversions and external CPA coordination.

Skills

Accounting

Accounts payable

Bank reconciliations

Tax reporting familiarity

Attention to detail

Prioritization

Professional communication

Law firm experience (a plus)

Job description

Preg O'Donnell & Gillett PLLC, a Pacific Northwest litigation firm, seeks an Accounting Assistant to handle accounting, payables, and reporting. The role emphasizes accuracy, collaboration with leadership, and compliance across WA, OR, and CA.

Hybrid work is available, with solid benefits and a focus on wellness. The candidate should bring 3+ years in accounting, bank reconciliations, and tax reporting, plus strong organizational skills and professional communication.