Accounting Assistant

Preg O'Donnell & Gillett PLLC; Seattle (WA); Hybrid; USD 41,000 - 48,000; Full time

Benefits offered by this job

Hybrid work flexibility

Competitive pay $30-$35/hr DOE

PTO and 10 paid holidays

Medical, dental, vision insurance

401(k) with profit-sharing

Transportation subsidy

On-site fitness center with showers

Job summary

Preg O'Donnell & Gillett PLLC, a Pacific Northwest litigation firm, seeks an Accounting Assistant to handle accounting, payables, and reporting. The role emphasizes accuracy, collaboration with leadership, and compliance across WA, OR, and CA.

Hybrid work is available, with solid benefits and a focus on wellness. The candidate should bring 3+ years in accounting, bank reconciliations, and tax reporting, plus strong organizational skills and professional communication.

Qualifications

• 3+ years of accounting, accounts payable, or bookkeeping experience.
• Strong experience with bank reconciliations and financial recordkeeping.
• Familiarity with tax reporting requirements, including W-2s, 1099s, and state compliance filings.
• Exceptional attention to detail and organizational skills.
• Ability to prioritize competing deadlines and work independently.
• Professional communication skills and a customer-service mindset.
• Experience in a law firm or professional services environment is a plus.

Responsibilities

• Processing invoices to ensure payments are correct and on time.
• Requesting receipt of statements from invoicing contractors or businesses when missing.
• Matching and filing invoices and receipts.
• Reconciling business accounts to ensure payments reflect goods and services received.
• Answering queries from suppliers and internal teams about accounts payable or payments.
• Assist other accounting staff as needed.
• Check bank accounts and clear checks and deposits for operating and trust accounts.
• Prepare and submit Heritage Bank positive pay import of issued and approved checks.
• Reconcile month-end bank operating and trust accounts.
• Identify bank discrepancies and missing transactions.
• Prepare bank account reports and maintain statements.
• Research tax laws for local and state regulations (WA, OR, CA) and related filings.
• Prepare documentation for charitable contributions and fixed assets.
• Identify unclaimed property and state requirements.
• Monitor PTO accrual conversions and external CPA coordination.

Skills

Accounting

Accounts payable

Bank reconciliations

Tax reporting familiarity

Attention to detail

Prioritization

Professional communication

Law firm experience (a plus)

Job description

Preg O'Donnell & Gillett is a Pacific Northwest litigation firm representing clients in Washington, Oregon and Alaska. We are committed to delivering exceptional client service through a collaborative, specialized approach. To support our continued success, we are seeking a skilled and detail-oriented Accounting Assistant to join our team.

The Accounting Assistant plays a vital role in maintaining the financial health and operational efficiency of the firm. This position is responsible for accounts payable, banking and trust account reconciliations, regulatory compliance, and financial reporting support. The ideal candidate thrives in a professional environment, enjoys solving problems, and takes pride in ensuring accuracy and accountability in financial operations.

You will work closely with firm leadership, accounting staff, vendors, banking partners, and external CPAs, making a meaningful contribution to the firm's success while enjoying a collaborative culture, flexible hybrid work schedule, and excellent benefits.

What We're Looking For:

• 3+ years of accounting, accounts payable, or bookkeeping experience
• Strong experience with bank reconciliations and financial recordkeeping
• Familiarity with tax reporting requirements, including W-2s, 1099s, and state compliance filings
• Exceptional attention to detail and organizational skills
• Ability to prioritize competing deadlines and work independently
• Professional communication skills and a customer-service mindset
• Experience in a law firm or professional services environment is a plus

Why Join Preg O'Donnell & Gillett?

• Hybrid work flexibility
• Competitive compensation: $30-$35 per hour DOE
• Generous PTO and 10 paid holidays
• Medical, dental, and vision insurance
• 401(k) with profit-sharing contributions
• Transportation subsidy
• Free on-site fitness center with showers, and towel service
• Employee assistance program
• Collaborative, supportive workplace focused on wellness and work-life balance

Responsibilities include but not limited to:

Accounts Payable

• Processing invoices to make sure payments are correct and on time
• Requesting receipt of statements from invoicing contractors or businesses when they are not provided
• Matching and filing invoices and receipts
• Reconciling business accounts to make sure amounts paid reflect goods and services received
• Answering queries from suppliers, contractors and other business departments about accounts payable or payments made
• Assist other accounting staff as needed

Banking

• Check bank accounts and clear checks and deposits for operating and trust accounts
• Prepare and submit Heritage Bank positive pay import of issued and approved checks
• Reconcile month-end bank operating and trust accounts
• Identify bank discrepancies and missing transactions
• Prepare bank account reports and maintain bank statements

Special Projects and Reporting

• Research tax laws for local and state regulations, B&O, tax credits, W2s and 1099s
• Research and prepare documentation for charitable contributions and fixed assets
• Identify applicable unclaimed property and determine state requirements
• Prepare unclaimed property filing submissions for WA, OR and CA
• Monitor and answer questions from state agencies and property seekers
• Track and monitor employee cell phone reimbursements
• Analyze, prepare and monitor PTO accrual conversion
• Gather information for external CPAs for year-end financial review and tax filings