HVAC Service Coordinator & Scheduling Expert

Ambient Enterprises; Reno (NV); On-site; USD 42,000 - 63,000; Full time

Job summary

Ambient Enterprises is seeking a Service Coordinator to support project coordination and administrative tasks within our HVAC operations. You will schedule maintenance, manage records, and assist technicians and clients to keep projects on track.

The role requires a high school diploma (Associate degree preferred), proficiency with Microsoft Office, strong organization, and clear communication. You’ll work with a team to handle work orders, preventive maintenance, and occasional emergency calls.

Qualifications

• Required: high school diploma or equivalent; associate degree preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Detail-oriented with good problem-solving skills.

Responsibilities

• Schedule and coordinate routine maintenance, repairs, and installation appointments with technicians and clients.
• Maintain detailed records, including maintenance histories, warranties, and service schedules.
• Process work orders and maintenance requests, ensuring proper prioritization and timely completion.
• Maintain preventive maintenance schedules.
• Communicate with clients, contractors, and team members regarding project status and updates.
• Handle administrative tasks such as filing, data entry, and document management.
• Assist in coordinating emergency service calls as needed.

Skills

MS Office

Organizational skills

Time management

Communication skills

Attention to detail

Teamwork

Education

High school diploma

Associate degree preferred

Tools

Business Central

Great Plains

Job description

Ambient Enterprises is seeking a Service Coordinator to support project coordination and administrative tasks within our HVAC operations. You will schedule maintenance, manage records, and assist technicians and clients to keep projects on track.

The role requires a high school diploma (Associate degree preferred), proficiency with Microsoft Office, strong organization, and clear communication. You’ll work with a team to handle work orders, preventive maintenance, and occasional emergency calls.