HVAC Retrofit Project Coordinator | Scheduling & Admin Lead

EMCOR Group; Reno (NV); On-site; USD 55,000 - 75,000; Full time

Job summary

Mesa Energy Systems, located in Reno, NV, seeks a Project Coordinator to support retrofit and automation projects. You will work closely with the Project Manager and Superintendent, creating schedules and keeping project folders current.

The role requires strong communication, organization, and back‑office experience in construction. You will manage procurement, invoicing, and payroll-related tasks, and participate in meeting minutes and task tracking via Planner.

Qualifications

• Bachelors in business administration or equivalent experience.
• Minimum 3 years back-office experience in construction.
• Strong administrative and organizational skills.
• Proficient with Microsoft Office and SharePoint.

Responsibilities

• Set up retrofit and automation jobs.
• Schedule with Project Manager and Superintendent.
• Maintain all project folders in SharePoint.
• Attend meetings and document tasks in Planner.
• Coordinate purchases and manage invoices with A/P.
• Assist with billings and WIP reports.

Skills

Construction admin

Back-office exp

Microsoft Office

Planner usage

Communication skills

Team coordination

Independent work

Education

Bachelor's degree in business administration or equivalent work experience

Tools

SharePoint

Planner

Job description

Mesa Energy Systems, located in Reno, NV, seeks a Project Coordinator to support retrofit and automation projects. You will work closely with the Project Manager and Superintendent, creating schedules and keeping project folders current.

The role requires strong communication, organization, and back‑office experience in construction. You will manage procurement, invoicing, and payroll-related tasks, and participate in meeting minutes and task tracking via Planner.