HVAC Project Coordinator: Field Ops & Documentation

Hoffman-; Birmingham (AL); On-site; USD 55,000 - 75,000; Full time

Job summary

Hoffman- in Birmingham, AL seeks an Assistant Project Manager to support multiple HVAC/mechanical projects. You will assist Project Managers with setup, compliance, and documentation, and coordinate with site teams on personnel needs and procurement.

This role involves regular site visits, tracking progress, preparing reports, and maintaining schedules with Gantt charts and MS Office tools. Strong communication and PM basics are essential for success.

Qualifications

• 1-5 years of experience in project management, preferably in HVAC or mechanical systems.
• Understanding of PM 101 principles.
• Proficient in Microsoft Office Suite.
• Able to read project schedules and create custom Gantt charts.
• Familiarity with project management and bidding processes.
• Ability to interpret Bills of Materials (BOMs) and control drawings.
• Experience with material procurement, logistics management, and project scheduling.
• Understanding of contract negotiation and administration.
• Competency in identifying project critical paths and labor scheduling.
• Strong written and verbal communication skills, including report writing at a collegiate level.

Responsibilities

• Maintain project documentation, including compliance records, schedules, daily reports, labor reporting, change orders, and quality control.
• Conduct regular visits to remote sites.
• Monitor subcontractor and mechanical installation progress, providing reports to management.
• Develop change orders based on bidding and sales processes, ensuring alignment with company policies.
• Participate in and facilitate project procurement, material transmittals, and logistics with internal teams and subcontractors.
• Attend and record minutes of project meetings, delivering updates to the management team.
• Track project schedules and ensure project milestones and personnel needs are met.
• Support the site technical lead(s) in resolving project snags and meeting personnel requirements.
• Analyze data, trends, and reports for continuous project improvement.

Skills

Project management

Gantt charts

Microsoft Office Suite

Reading project schedules

Bills of Materials understanding

Contract negotiation

Tools

Smartsheets

Job description

Hoffman- in Birmingham, AL seeks an Assistant Project Manager to support multiple HVAC/mechanical projects. You will assist Project Managers with setup, compliance, and documentation, and coordinate with site teams on personnel needs and procurement.

This role involves regular site visits, tracking progress, preparing reports, and maintaining schedules with Gantt charts and MS Office tools. Strong communication and PM basics are essential for success.