Assistant Project Manager - HVAC | Site Ops & Docs

Hoffman & Hoffman Inc; Birmingham (AL); On-site; USD 45,000 - 65,000; Full time

Job summary

Hoffman & Hoffman Inc in Birmingham, AL, seeks an Assistant Project Manager to support the Critical Technologies team. You will assist Project Managers with day-to-day oversight of multiple HVAC/mechanical projects, ensure smooth setup, compliance, and documentation, and collaborate with site teams on personnel needs and procurement.

This role requires proficiency with Gantt charts, Microsoft Office, and PM101 principles, field site visits, progress tracking of subcontractors, and reporting to

Qualifications

• 1–5 years of PM experience, preferably in HVAC or mechanical systems.
• Understanding of PM 101 principles.
• Proficient in Microsoft Office Suite.
• Able to read project schedules and create custom Gantt charts.
• Familiarity with project management and bidding processes.
• Ability to interpret Bills of Materials (BOMs) and control drawings.
• Experience with material procurement, logistics, and scheduling.
• Understanding of contract negotiation and administration.
• Identify project critical paths and labor scheduling.
• Strong written and verbal communication, including collegiate-level report writing.

Responsibilities

• Maintain project documentation, including compliance records, schedules, daily reports, labor reporting, change orders, and quality control.
• Conduct regular visits to remote sites.
• Monitor subcontractor and mechanical installation progress, providing reports to management.
• Develop change orders based on bidding and sales processes, ensuring alignment with company policies.
• Participate in project procurement, material transmittals, and logistics with internal teams and subcontractors.
• Attend and record minutes of project meetings, delivering updates to management.
• Track project schedules and ensure milestones and personnel needs are met.
• Support site technical leads in resolving project snags and personnel requirements.
• Analyze data, trends, and reports for continuous improvement.

Skills

Project management

Gantt charts

Microsoft Office

PM 101 principles

Communication skills

Schedules reading

Contract negotiation

Data analysis

Tools

Smartsheet

Python

Job description

Hoffman & Hoffman Inc in Birmingham, AL, seeks an Assistant Project Manager to support the Critical Technologies team. You will assist Project Managers with day-to-day oversight of multiple HVAC/mechanical projects, ensure smooth setup, compliance, and documentation, and collaborate with site teams on personnel needs and procurement.

This role requires proficiency with Gantt charts, Microsoft Office, and PM101 principles, field site visits, progress tracking of subcontractors, and reporting to