HVAC Project Bid & Submittal Specialist (Hybrid)

R.L. Deppmann; Novi (MI); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k)

401(k) matching

AD&D insurance

Dental insurance

Disability insurance

Employee assistance program

Flexible spending account

Health insurance

Health savings account

Life insurance

Paid time off

Parental leave

Professional development assistance

Referral program

Tuition reimbursement

Vision insurance

Job summary

RL Deppmann is seeking a Project Administrative Specialist to manage project opportunities from bidding through post-bid documentation. You will coordinate bid opportunities, maintain project records in NetSuite, and ensure timely communication across the Sales and Project Support teams.

The role requires strong organizational skills, HVAC or construction background, and the ability to multitask while providing excellent customer and internal support.

Qualifications

• HVAC or construction industry experience preferred.
• Excellent written and verbal communication skills.
• Organized, detail-oriented, and able to multi-task.

Responsibilities

• Evaluate and facilitate new bid opportunities and RFQs.
• Create and maintain project records in NetSuite and related systems.
• Communicate project scope, addenda, bulletins, and RFIs to the Sales Team.
• Serve as the primary contact for bid status, project documentation, and submittals.
• Compile, edit, log, and distribute product submittals and IOMs.
• Maintain organized project files from bid through project completion.
• Coordinate with customers, manufacturers, project managers, and sales personnel.
• Utilize factory selection software and maintain product knowledge.
• Process requests accurately and meet established deadlines.
• Support all Project Support functions and other assigned duties.

Skills

Strong communication

Highly organized

Attention to detail

People skills

Tools

NetSuite

Excel

Word

PDF

Job description

RL Deppmann is seeking a Project Administrative Specialist to manage project opportunities from bidding through post-bid documentation. You will coordinate bid opportunities, maintain project records in NetSuite, and ensure timely communication across the Sales and Project Support teams.

The role requires strong organizational skills, HVAC or construction background, and the ability to multitask while providing excellent customer and internal support.