HVAC Project Manager Assistant

SanCrest; Town of Elma (NY); On-site; USD 40,000 - 52,000; Full time

Job summary

Sancrest Llc is seeking an administrative support specialist to assist with project documentation, scheduling, procurement, and vendor coordination for HVAC, mechanical, and piping construction projects in New York. The role focuses on blending technical support with administrative processes to ensure compliant, timely project delivery.

The position requires strong organizational skills, experience tracking costs, and coordinating cross-functional teams to maintain records and budgets.

Qualifications

• Experience supporting project documentation.
• Familiar with scheduling and procurement processes.
• Strong organizational skills and budget tracking.

Responsibilities

• Assist with project documentation and maintain organized records.
• Support scheduling coordination and administrative follow-up.
• Help manage procurement activities and vendor/subcontractor coordination.
• Track project costs and support budget monitoring.
• Coordinate communication among field teams, vendors, subcontractors, and clients.
• Support timely execution in alignment with project specifications.

Skills

Administrative support

Vendor coordination

Procurement support

Budget tracking

Tools

MS Office

Procurement software

Job description

Provides technical and administrative support for HVAC, mechanical, and piping construction projects.

Key duties

• Assist with project documentation and maintain organized records.


• Support scheduling coordination and administrative follow-up.


• Help manage procurement activities and vendor/subcontractor coordination.


• Track project costs and support budget monitoring.


• Coordinate communication among field teams, vendors, subcontractors, and clients.


• Support timely execution in alignment with project specifications.

Role focus

• Blend technical support with administrative processes to ensure efficient, compliant project delivery.