Project Admin

R.L. Deppmann; Novi (MI); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k)

401(k) matching

AD&D insurance

Dental insurance

Disability insurance

Employee assistance program

Flexible spending account

Health insurance

Health savings account

Life insurance

Paid time off

Parental leave

Professional development assistance

Referral program

Tuition reimbursement

Vision insurance

Job summary

RL Deppmann is seeking a Project Administrative Specialist to manage project opportunities from bidding through post-bid documentation. You will coordinate bid opportunities, maintain project records in NetSuite, and ensure timely communication across the Sales and Project Support teams.

The role requires strong organizational skills, HVAC or construction background, and the ability to multitask while providing excellent customer and internal support.

Qualifications

• HVAC or construction industry experience preferred.
• Excellent written and verbal communication skills.
• Organized, detail-oriented, and able to multi-task.

Responsibilities

• Evaluate and facilitate new bid opportunities and RFQs.
• Create and maintain project records in NetSuite and related systems.
• Communicate project scope, addenda, bulletins, and RFIs to the Sales Team.
• Serve as the primary contact for bid status, project documentation, and submittals.
• Compile, edit, log, and distribute product submittals and IOMs.
• Maintain organized project files from bid through project completion.
• Coordinate with customers, manufacturers, project managers, and sales personnel.
• Utilize factory selection software and maintain product knowledge.
• Process requests accurately and meet established deadlines.
• Support all Project Support functions and other assigned duties.

Skills

Strong communication

Highly organized

Attention to detail

People skills

Tools

NetSuite

Excel

Word

PDF

Job description

Work Status

Full Time, Hybrid (1-2 days Onsite)

About Deppmann

Our company focuses on helping people make better decisions. We are a company that is responsive to our customers and understands how our products work and interact in Hydronic Systems. Our company culture is shaped by our Core Values: Knowledge, Responsiveness and Empowerment. RL Deppmann is in the business of selling HVAC, plumbing & industrial equipment in Michigan and Ohio. Join the Deppmann team that solves customer problems and empowers employees to make decisions.

Scope

The Project Admin manages project opportunities from the bidding stage through post-bid documentation. This role supports the Sales and Project Support teams by coordinating bid opportunities, maintaining project documentation, preparing submittals and IOMs, and ensuring timely, accurate communication throughout the project lifecycle.

Who We Are Looking For

A highly organized, detail-oriented individual with construction or HVAC experience who can confidently navigate project documentation, manage competing priorities, and provide outstanding customer and internal support.

Responsibilities

• Evaluate and facilitate new bid opportunities and RFQs.
• Create and maintain project records in NetSuite and related systems.
• Communicate project scope, addenda, bulletins, and RFIs to the Sales Team.
• Serve as the primary contact for bid status, project documentation, and submittals.
• Compile, edit, log, and distribute product submittals and IOMs.
• Maintain organized project files from bid through project completion.
• Coordinate with customers, manufacturers, project managers, and sales personnel.
• Utilize factory selection software and maintain product knowledge.
• Process requests accurately and meet established deadlines.
• Support all Project Support functions and other assigned duties.

Requirements

Excellent written and verbal communication skills, high attention to detail, ability to multi-task, highly organized, strong computer skills (PDF, Excel, Word), background in HVAC or construction industries, desire to learn and grow, great people skills.

Experience

• HVAC: 1 year (Preferred)
• Microsoft Office: 3 years (Preferred)

Benefits

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

We are an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local laws.

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