HVAC Bid Coordinator: Accelerate Opportunities & Submittals

Innovative Air, Inc Boise, Idaho; Meridian (ID); On-site; USD 48,000 - 72,000; Full time

Job summary

Innovative Air, a Boise-based HVAC solutions provider, seeks a Bid Coordinator to evaluate opportunities and coordinate with the Sales Manager and Sales Team throughout the project bidding process.

Responsibilities include reviewing bid invites, organizing bid lists, managing documents, and communicating with customers, owners, and contractors to drive successful bids and maintain project databases.

Qualifications

• Associate’s Degree with a minimum of two years of related experience or an equivalent combination of education and experience.
• Proficiency in Microsoft Office and Adobe Acrobat required.
• Familiarity with HVAC systems and temperature control equipment preferred; experience with review and understanding of construction drawings preferred.
• Past experience as a construction project estimator for a mechanical or sheet metal contractor is desired.
• Must have exceptional written and verbal communications skills.

Responsibilities

• Review bid invites and opportunities in online plan centers daily.
• Identify likely projects to bid on based on company strengths and criteria.
• Publish and coordinate a bid list with our contractor customers weekly.
• Download, organize, and compile necessary plans and specifications.
• Manage the project bid list and disseminate information to the appropriate account manager.
• Add opportunities to database and download documents as requested.
• Provide bid lists and follow-up lists to Sales Manager weekly.
• Update and maintain the target projects list.
• Assist with scope development and product take-offs as requested by the Sales Team.
• Assist the sales team with bid-day communication of scopes, proposals, and pricing.
• Communicates with customers and their representatives, including building owners, mechanical contractors and field support staff

Skills

Written communication

Attention to detail

Organizational skills

Team collaboration

Education

Associate’s Degree + 2 years experience

Tools

Microsoft Office

Adobe Acrobat

Job description

Innovative Air, a Boise-based HVAC solutions provider, seeks a Bid Coordinator to evaluate opportunities and coordinate with the Sales Manager and Sales Team throughout the project bidding process.

Responsibilities include reviewing bid invites, organizing bid lists, managing documents, and communicating with customers, owners, and contractors to drive successful bids and maintain project databases.