HVAC Office Coordinator — Growth Path & Bonus

Cd Lanier Llc; Cincinnati (OH); On-site; USD 25,000 - 30,000; Part time

Benefits offered by this job

Fast Growing Company

Bonus based on performance

Opportunity for advancement

Job summary

Cool Times Heating and Cooling is seeking an organized Office Coordinator to support daily HVAC operations from our Cincinnati office. You will serve as the front desk contact, manage communications, and help coordinate with GCs, subcontractors, and field teams to ensure smooth operations.

Ideal candidates thrive in fast-paced settings, work independently, communicate professionally, and are eager to grow with our expanding team.

Qualifications

• Ability to work independently with minimal supervision.
• Strong communication, organizational, and interpersonal skills.
• High proficiency with MS Office, Google Drive, and office systems.
• Strong situational assessment and problem-solving abilities.

Responsibilities

• Front Desk & General Office Management: greet visitors, answer calls, route inquiries, manage communications, organize files.
• HVAC Job Tracking: collect and route inquiries, track proposals, contracts, work orders, invoices and payments.
• Electronic Documentation Management: maintain project files, learn Procore or similar PM software, support accounts payable/receivable.

Skills

Independent work

Communication

Organizational skills

Multitasking

Adaptability

HVAC terminology

Tools

MS Office

Google Drive

Procore

Job description

Cool Times Heating and Cooling is seeking an organized Office Coordinator to support daily HVAC operations from our Cincinnati office. You will serve as the front desk contact, manage communications, and help coordinate with GCs, subcontractors, and field teams to ensure smooth operations.

Ideal candidates thrive in fast-paced settings, work independently, communicate professionally, and are eager to grow with our expanding team.