HVAC Office Admin Assistant (Temp-to-Hire)

AppleOne Employment Services; Hayward (CA); On-site; USD 58,000 - 62,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

401k

Job summary

AppleOne is seeking a dependable Administrative Assistant for a temp-to-hire opportunity in Hayward, CA. You will support customers, technicians, vendors, and staff while coordinating daily service operations in a small, team-focused office.

The role emphasizes clear communication, adaptability, and accuracy, with a busy service desk that benefits from organized, detail-oriented individuals who enjoy customer service and scheduling.

Qualifications

• 3–5 years of administrative, clerical, customer service, dispatch, or office support experience.
• Strong customer service skills with empathy, patience, and professionalism.
• Excellent organizational skills with attention to detail and accuracy.
• Ability to multitask and stay calm with changing schedules.

Responsibilities

• Answer, screen, and direct incoming calls while providing excellent customer service.
• Schedule and confirm service appointments; assist with technician dispatch coordination.
• Perform invoicing, data entry, and customer record maintenance using QuickBooks.
• Assist technicians with paperwork, service forms, billing details, and documentation.
• Support daily office operations, including filing, follow-up, and general coordination.
• Maintain a professional, organized, team-focused office environment in a fast-moving service setting.

Skills

Administrative support

Customer service

Scheduling

Dispatch coordination

Data entry

Microsoft Office

Excel basics

Tools

QuickBooks

Job description

AppleOne is seeking a dependable Administrative Assistant for a temp-to-hire opportunity in Hayward, CA. You will support customers, technicians, vendors, and staff while coordinating daily service operations in a small, team-focused office.

The role emphasizes clear communication, adaptability, and accuracy, with a busy service desk that benefits from organized, detail-oriented individuals who enjoy customer service and scheduling.