HVAC O&M Admin & Operations Coordinator

Johnson Controls; Maryland; On-site; USD 45,000 - 63,000; Full time

Job summary

Johnson Controls is seeking an HVAC O&M Admin Assistant in Capitol Heights, MD. The role includes scheduling touch point plans, contract renewals, CMMS management, invoicing, and general office duties to support the O&M team.

Ideal candidates have 3–5 years of related experience, strong Excel/Word skills, and excellent communication abilities. A high school diploma is required, with an associate degree preferred. Competitive benefits accompany the hourly compensation.

Qualifications

• Associate degree preferred; high school diploma or equivalent required.
• 3–5 years of related work experience, preferably in service/sales or technical environment.
• Experience in B2B payment/close-out processes.

Responsibilities

• Schedule, track, and monitor touch point plans and contract renewal lifecycle with account owners.
• Maintain CMMS: open/close work orders, inventory tracking, purchasing module.
• Handle invoicing, credits, and re-bills; assist AR disputes as outlined in process.
• Provide general admin support to O&M team and back up phone coverage; file maintenance and document control.
• Prepare monthly reports and presentations; assist HR with admin tasks.

Skills

Interpersonal skills

Prioritization

Attention to detail

Typing speed 45 wpm

Education

Associate degree preferred

High school diploma or equivalent required

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Desktop Publishing

Internet business applications

Job description

Johnson Controls is seeking an HVAC O&M Admin Assistant in Capitol Heights, MD. The role includes scheduling touch point plans, contract renewals, CMMS management, invoicing, and general office duties to support the O&M team.

Ideal candidates have 3–5 years of related experience, strong Excel/Word skills, and excellent communication abilities. A high school diploma is required, with an associate degree preferred. Competitive benefits accompany the hourly compensation.