HVAC O&M Admin & Billing Coordinator

Johnson Controls; Capitol Heights (MD); On-site; USD 45,000 - 63,000; Full time

Job summary

Johnson Controls is seeking an administrative support professional to assist O&M operations and contract administration in Capitol Heights, MD. You will handle service agreement renewals, invoicing, accounts receivable, CRM/CMMS maintenance, and general office duties to keep operations running smoothly.

The role emphasizes strong organizational skills, attention to detail, and effective communication with internal teams and customers. Benefits include competitive pay and comprehensive benefits.

Qualifications

• Associate degree preferred; high school diploma or equivalent plus 3–5 years of related experience.
• Experience in service/sales or technical environments is a plus.
• Strong computer skills in Word, Excel, Access and related software.
• Excellent verbal and written communication skills.

Responsibilities

• Support renewal tracking and coordination with account owners.
• Assist accounts receivable activities and invoicing processes.
• Provide administrative support for O&M contract sites.
• Maintain CMMS and equipment history databases.
• Prepare monthly reports and maintain filing systems.
• Coordinate repairs and service requests for office equipment.

Skills

Interpersonal communication

multitasking

Prioritization based on financials

Experience in B2B Payment/Close-Out

Project accounting principles

Typing 45 wpm

Attention to detail

Customer service

Education

Associate degree preferred

High school diploma or equivalent required

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Desktop Publishing

Job description

Johnson Controls is seeking an administrative support professional to assist O&M operations and contract administration in Capitol Heights, MD. You will handle service agreement renewals, invoicing, accounts receivable, CRM/CMMS maintenance, and general office duties to keep operations running smoothly.

The role emphasizes strong organizational skills, attention to detail, and effective communication with internal teams and customers. Benefits include competitive pay and comprehensive benefits.