HVAC New Construction Coordinator — Scheduling & Invoicing

Reliable Home Solutions; Knightdale (NC); On-site; USD 42,000 - 62,000; Full time

Job summary

Reliable Heating & Air in Knightdale, NC is seeking an organized New Construction Coordinator to join our Production team. You’ll keep residential HVAC projects on track from permit to final invoice, juggling details and solving problems to keep builders happy.

You’ll bill accurately, schedule install crews, pull permits, coordinate inspections, and serve as the main contact for builder partners. If you enjoy fast paced work and building strong relationships, this role fits you.

Qualifications

• Highly organized and detail oriented with ability to multitask across multiple jobs.
• Clear, friendly communicator by phone and email.
• Comfortable with computers; experience with ServiceTitan or QuickBooks is a plus.
• Construction, trades or office coordination experience preferred, but training provided.

Responsibilities

• Billing: Prepare and send accurate invoices for new construction jobs, track POs, and ensure every phase is billed on time.
• Scheduling: Coordinate install crews across rough-in, trim-out, and start-up to meet the builder's timeline.
• Permits: Pull and track mechanical permits and schedule inspections with local jurisdictions.
• Builder Communication: Serve as the main point of contact for builder partners, sharing schedule updates and building relationships.
• Crew Timesheets: Review and process crew timesheets accurately and on schedule.

Skills

Organized

Detail-oriented

Clear communicator

Team player

Tools

ServiceTitan

QuickBooks

Job description

Reliable Heating & Air in Knightdale, NC is seeking an organized New Construction Coordinator to join our Production team. You’ll keep residential HVAC projects on track from permit to final invoice, juggling details and solving problems to keep builders happy.

You’ll bill accurately, schedule install crews, pull permits, coordinate inspections, and serve as the main contact for builder partners. If you enjoy fast paced work and building strong relationships, this role fits you.