HVAC Install Coordinator & Permitting Lead

Fetch-A-Tech; North Las Vegas (NV); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Competitive pay

Health coverage

Life insurance

401(k) with 50% match

Paid vacation and holidays

Training & Development

Team environment

Job summary

Fetch-A-Tech in Las Vegas is seeking an experienced HVAC Install Coordinator to manage installation projects in a fast-paced residential service environment. You will coordinate installation technicians, schedules, paperwork, permits, and inspections to ensure a seamless process from sale to completion.

You will work with installers, sales teams, customers, subcontractors, city authorities, and internal teams to keep projects on schedule, accurate paperwork, and compliant with regulations while

Qualifications

• 2+ years of experience in HVAC, construction, installation coordination, project coordination, or related field preferred.
• Experience coordinating permits, inspections, or municipal requirements is strongly preferred.
• Experience communicating with city permitting departments, inspectors, or government agencies is a plus.
• Knowledge of residential HVAC installation processes and industry regulations preferred.
• Strong organizational skills with the ability to manage multiple projects, deadlines, and priorities.
• Excellent verbal and written communication skills.
• Strong attention to detail, particularly with permits, paperwork, scheduling, and regulatory requirements.
• Ability to identify and resolve issues that could delay installations, permits, or inspections.
• Ability to work independently and cohesively with installers, customers, sales teams, subcontractors, and management.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Experience with HVAC scheduling or field-service management software is a plus.
• Professional and customer-focused approach when communicating with homeowners, city personnel, contractors, and internal teams.

Responsibilities

• Coordinate and manage the HVAC permitting process, including submitting permit applications, providing required documentation, tracking permit status, and ensuring permits are obtained prior to installation.
• Communicate directly with city and municipal permitting departments to address questions, provide documentation, resolve issues, and ensure projects remain on schedule.
• Schedule and coordinate required city inspections for HVAC installations and track inspection results through completion.
• Partner with third-party permit/HERS providers to ensure all local permitting, regulatory, and compliance requirements are met.
• Dispatch installation technicians and coordinate schedules to ensure efficient and timely completion of residential HVAC installations.
• Manage the installation calendar and coordinate logistics for upcoming installation projects.
• Process and review sales paperwork to ensure all required documentation is complete and accurate.
• Create and maintain organized job folders containing sales paperwork, permits, inspection documentation, equipment information, and other required project documents.
• Review upcoming installations to ensure all necessary equipment, materials, permits, paperwork, and resources are in place.
• Calculate and track installer task pay based on completed work and company policies.
• Coordinate cranes, subcontractors, and other specialty services required for installations.
• Communicate professionally with customers regarding installation schedules, permits, inspections, and project requirements.
• Assist with payment collection by coordinating with customers and the accounting team.
• Monitor equipment and inventory needs and communicate shortages or scheduling concerns to the appropriate teams.
• Collaborate with sales, warehouse, accounting, dispatch, installation teams, subcontractors, and other departments to ensure a smooth project workflow.
• Maintain accurate records and documentation throughout the installation process.
• Complete all assigned tasks in accordance with company quality, safety, customer service, and regulatory standards.

Skills

HVAC coordination

Scheduling

Documentation

Communication

Microsoft Office

Independent work

HVAC scheduling software

Tools

HVAC scheduling software

Job description

Fetch-A-Tech in Las Vegas is seeking an experienced HVAC Install Coordinator to manage installation projects in a fast-paced residential service environment. You will coordinate installation technicians, schedules, paperwork, permits, and inspections to ensure a seamless process from sale to completion.

You will work with installers, sales teams, customers, subcontractors, city authorities, and internal teams to keep projects on schedule, accurate paperwork, and compliant with regulations while